Form FB: Building/Miscellaneous

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Directions For Form FB

(ENTRY 136) PROJECTED [0 decimals]

Report here projected 2016-17 total capital outlay expenses including budgetary appropriations, non-borrowed EXCEL and Capital Outlay Exception Expenditures. Please include the amount reported in Entry 137 in this total. Therefore, this total should be equal to or greater than the expenses reported in Entry 137. (used for the 2016-17 estimated Non Resident Tuition calculation).

 

(ENTRY 137) PROJECTED [0 decimals]

Report here projected 2016-17 capital outlay exception expenses for projects that will be eligible for 2017-18 building aid under the section 3602 6-f. An explanation and description of eligible expenditures follows:

 

However, Pursuant to section 3602 6-f of the education law, aid will be apportioned for base year capital outlay expenditures for projects that are wholly funded through capital outlay and which fall into one of the following three categories:

 

1.A project with a total cost of no more than $100,000. A district may receive aid for a maximum of one such project in any school year.

 

2.A construction emergency project. A construction emergency project is a project that is necessary to provide immediate repairs in order to eliminate or mitigate hazards that threaten the health and/or safety of the building's occupants as a result of either the unanticipated discovery of hazardous substances such as asbestos, or significant damage caused by a fire, snow storm, ice storm, excessive rain, high winds, flood or a similar catastrophic event. Please note that while an emergency project may be carried out prior to receipt of Commissioner's approval, it must receive approval from the Office of Facilities Planning in order for expenditures to be eligible for State Aid.  For more information see Facilities Planning Emergencies - Capital Construction web page.

 

3.A project that, if bonded, would cause a small city school district to exceed 95% of its constitutional debt limit.

NOTE:  Entry 137 is for projecting 2017-18 Aid.  To receive 2016-17 Aid on 2015-16 expenditures for such projects: a) Facilities Planning must designate the project as eligible and b) you must report 2015-16 expense (for eligible projects only) in designated items on capital funds Schedule G3 of the 2015-16 ST-3. Contact the Facilities Planning Office regarding the eligibility of projects for aid under a., b., or c. above.

(ENTRY 138) ACTUAL [0 decimals]

Enter the total square footage of buildings surveyed between July 1, 2015 and November 15, 2015.

 

IMPORTANT NOTE: DISTRICTS THAT DO NOT SUBMIT THE ONLINE FORM FOR ALL BUILDINGS SURVEYED WILL NOT RECEIVE BUILDING CONDITION SURVEY AID. Pursuant to NYCRR 155.4, building condition surveys should be conducted on or before 11/15/2015 and the on-line Building Condition Survey report must be completed for all buildings surveyed by January 15, 2016. Access to this form was available via the Facilities Planning website during summer 2015.

 

The due date for all survey forms was extended by the Office of Facilities Planning from January 15, 2016 to November 18, 2016.

 

An explanation and description of eligible expenditures follows:

 

An additional apportionment of aid is available for the structural inspection of school buildings used for instructional purposes and conducted in accordance with sections 409-d and 409-e of the education law, and accompanying regulations. The apportionment equals the product of the building aid ratio and the actual approved expenses incurred by the district in the base year for each school building inspected by a licensed architect or licensed professional engineer, except that the aid amount cannot exceed the structural inspection aid ceiling. The inspection aid ceiling is based on a maximum cost allowance per square foot, adjusted by the commissioner on the basis of an index number reflecting changes in the costs of labor and materials. Most school districts claimed aid in 2011-12 and 2012-13 and will therefore claim aid again in 2016-17 and 2017-18 for base year expenses.
 

 

NOTE: Guidance for ST-3 reporting of Building Condition Survey (BCS) should be as follows:
 

Report BCS expenditures in the ST-3 General Fund A1621.4 maintenance of plant contractual and other

Report BCS revenue in the ST-3 General Fund with other Basic Formula Aids at A3101 general aids.
 

(ENTRY 140) PROJECTED [0 decimals]

Indicate 2016-17 estimated expenses to be incurred for the purchase of stationary metal detectors, security cameras and other safety devices installed in student occupied buildings. Portable or hand held metal detectors shall not be eligible for aid. Aidable expenditures will be aided using the current year aid ratio up to the annually prescribed special cost allowance determined by the Commissioner.  To apply for current year aid claims for security cameras, metal detectors and partitions, please log in to SAMS and click on Form FB Schedule N. Districts can claim expenses for aid on these items in the SAMS Form FB Schedule N.

For information on the NYSAFE Act and its impact on school district building aid, please refer to the memo at the following link: New York Secure Ammunition and Firearms Enforcement Act (NYSAFE): Impact on School District Building Aid

 

(ENTRY 141) ACTUAL [0 decimals]

2015-16 total expenses for training and staff development related to computer hardware used for instructional purposes. Big Five City School Districts should not include expenses which will be claimed for Student Information System Aid. (Used in the calculation of Instructional Computer, Hardware and Technology Equipment Aid).

(ENTRY 144) ACTUAL [0 decimals]

2015-16 General Fund expenditures for minor maintenance and repair incurred in restoring school facilities that were previously leased to others pursuant to Section 403-a of the Education Law. Do not include expenditures related to a capital construction project. (Used to calculate 2015-16 approved operating expense. Note: 2016-17 State Aid formulas use 2014-15 approved operating expense.)

 

(ENTRY 145) ACTUAL [0 decimals]

2015-16 expenditures disallowed for aid pursuant to Regulations of the Commissioner of Education. Most districts will have no entry in this item. (Used to calculate 2015-16 approved operating expense. Note: 2016-17 State Aid formulas use 2014-15 approved operating expense.)

 

(ENTRY 146) ACTUAL [0 decimals]

2015-16 General Fund expenditures to BOCES for unapproved BOCES services (NO AID). (Used to calculate 2015-16 approved operating expense. Note: 2016-17 State Aid formulas use 2014-15 approved operating expense.)

 

(ENTRY 147) ACTUAL [0 decimals]

Record the dollar amount of extended maintenance contracts purchased at the time of acquisition of computer network systems during the 2015-16 school year.

 

(ENTRY 147) PROJECTED [0 decimals]

Record the estimated amount of extended maintenance contracts purchased at the time of acquisition of computer network systems during the 2016-17 school year.

 

(ENTRY 150) ACTUAL [0 decimals]

Other expenditures during 2015-16 for or to a public library from the General Fund other than debt service expenditures. (Used to calculate 2015-16 approved operating expense. Note: 2016-17 State Aid formulas use 2014-15 approved operating expense.)

 

(ENTRY 154) ACTUAL [0 decimals]

This entry is moved here from the ST-3 Schedule A4 projected 2016-17 total General Fund Appropriations (AT9999.0) for Small City School Districts only.

 

(ENTRY 154) PROJECTED [0 decimals]

Only Small City School Districts should enter the projected Total General Fund Appropriations (AT9999.0) for the 2017-18 school year. The ST-3 does not include a projection column for this item, which is needed for the projection of various aids.

 

(ENTRY 159) PROJECTED [0 decimals]

Enter the total projected 2016-17 expenditures for tuition payments to other public school districts in New York State (other than Special Act School Districts serving students with disabilities) for educational services to be provided by the other public school district to elementary and/or secondary students who are residents of this school district.

The following ST-3 Schedules and Account Codes below are to be used to report Form FB item 159.

General Fund Schedule A4b, (projected column)

 A2110.471, A2250.471, A2280.471, A2330.471
 

Special Aid Fund Schedule B3 (estimate)

 F2250.471, F2251.471, F2252.471, F2253.471

 

Note:  Since the Special Aid Fund Schedule B3 does not include projected values, the 2016-17 projections included in the total reported on 2016-17 SAMS Form FB item 159 must be estimated.

 

(ENTRY 160) PROJECTED [0 decimals)

2016-17 appropriations for student transportation services included in the General Fund (ST-3 projected column, appropriation account code AT5999.0) and 2016-17 appropriations for student transportation services from the Special Aid Fund.

 

(ENTRY 161) PROJECTED [0 decimals]

Estimated total 2016-17 appropriations and interfund transfers from the Special Aid Fund. The ST-3 does not include a projection column for this item, which is needed for the projection of various aids.

 

(ENTRY 162) ACTUAL [0 decimals]

The Big Five City School Districts, only, should enter the 2015-16 General Fund non tax revenues of the city school district including revenues which were paid and identified by the original revenue source or payer as being specifically on behalf of the city school district and any other revenues of the General Fund that represent revenues to the city government which were also paid and identified by the original revenue source or payer as being specifically on behalf of the city school district. Do not include STAR revenues in this item. Other districts should leave this item blank. (Used to calculate the State average tax rate.)

 

(ENTRY 162) PROJECTED [0 decimals]

This entry should be completed by the Big Five City School Districts only. 2016-17 budgeted General Fund non tax revenues of the city school district including revenues which are paid and identified by the original revenue source or payer as being specifically on behalf of the city school district and any other revenues of the General Fund that represent revenues to the city government which were also paid and identified by the original revenue source or payer as being specifically on behalf of the city school district. Do not include STAR revenues in this item. Other districts should leave this item blank.

 

(ENTRY 163) ACTUAL [0 decimals]

The Big Five City School Districts, only, should enter the total expenditures during 2015-16 from the Special Aid Fund for Special Reading and Academic Programs and/or Grants for Improving Pupil Performance. Other school districts should leave this entry blank. (Used to calculate 2015-16 approved operating expense. Note: 2016-17 State Aid formulas use 2014-15 approved operating expense.)

 

(ENTRY 168) ACTUAL [0 decimals]

Special Aid Fund Revenue: Total State Aid (FT3999)

Transferred from Schedule B2 - Special Aid Fund Revenues account FT3999 - Total State Aid

 

(ENTRY 168) PROJECTED [0 decimals]

Special Aid Fund Revenue: Total State Aid (FT3999)

Enter estimated Total State Aid (2016-17) corresponding to Special Aid Fund account FT3999.The ST-3 does not include a projection column for this item, which is needed for the projection of various aids.

 

(ENTRY 169) ACTUAL [0 decimals]

Special Aid Fund Revenue: Total Federal Aid (FT4999)

Transferred from Schedule B2 - Special Aid Fund Revenues account FT4999 - Total Federal Aid

 

(ENTRY 169) PROJECTED [0 decimals]

Special Aid Fund Revenue: Total Federal Aid (FT4999)

Enter estimated Total State Aid (2016-17) corresponding to Special Aid Fund account FT4999. Federal aid in 2016-17 may be greater because districts will be receiving federal stimulus dollars in the form of supplemental Title 1A and IDEA.  This should cause the total revenue in the special aid fund to increase. The ST-3 does not include a projection column for this item, which is needed for the projection of various aids.

 

(ENTRY 170) ACTUAL [0 decimals]

Total Special Aid Fund Revenue and Interfund Transfers (FT5599)

Transferred from Schedule B2 - Total Special Aid Fund Revenue and Interfund Transfers FT5599

 

(ENTRY 170) PROJECTED [0 decimals]

Total Special Aid Fund Revenue and Interfund Transfers (FT5599)

Enter estimated Total Special Aid Fund Revenue and Interfund Transfers (2016-17) corresponding to Special Aid Fund account FT5599. The ST-3 does not include a projection column for this item, which is needed for the projection of various aids.

 

(ENTRY 171) PROJECTED [0 decimals]

The 2016-17 Total Projected Unexpended Surplus Funds PLUS Projected Assigned Appropriated Fund Balance (A914 + AT0994) comparable to Exhibit A-General Fund Balance Sheet of the ST-3. The ST-3 does not include a projection column for this item, which is needed for the projection of various aids.

 

(ENTRY 172) PROJECTED [0 decimals]

The 2016-17 Projected Assigned Appropriated Fund Balance (A914).  The ST-3 does not include a projection column for this item, which is needed for the projection of various aids.

 

(ENTRY 173) PROJECTED [0 decimals]

The 2016-17 Special Aid Fund appropriation in the ST-3 for the interfund transfer to the General Fund for indirect costs (F1988.4).

 

 

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