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(ENTRY 110a) ACTUAL [4 decimals]

Section 3602(7)(d) of the Education Law and Section 156.7 of the Regulations of the Commissioner of Education specify a methodology for deducting expenditures related to the transportation of nonallowable pupils in calculating Transportation Aid. Under this methodology school districts are required to provide documentation of the proportion of transportation services provided to nonallowable pupils expressed as a nonallowable pupil decimal. Such documentation must be submitted to the Education Department only when one or more of the following events occur.

 

Three years have elapsed since such documentation was last submitted to the Education Department

The school district has revised its mileage or other policy regarding pupils eligible for transportation services.

A new school building has been opened.  An existing school building has been closed. It is determined that the existing nonallowable pupil decimal was incorrectly calculated.

The school district has altered existing school bus routes, equipment or staffing in order to provide transportation of children to or from a universal prekindergarten program operated pursuant to Section 3602-e of the Education Law.

The school district reorganizes with one or more other districts.

The district has not begun claiming transport of children in established Child Safety Zones as allowable.

 

If one of these events has occurred in your school district, you must complete the Nonallowable Pupil Decimal Worksheet included in SAMS.

 

(ENTRY 110b) ACTUAL

Enter the date (MM/DD/YYYY) of the first day of school that students attended for the 2016-17 school year. This date is needed to determine if a transportation contract is a partial or full year contract. If the agreement date of the contract is equal to or greater than the second day of school, then the contract is considered a partial year contract.

 

(ENTRY 110b) PROJECTED

Enter the date (MM/DD/YYYY) of the first day of school that students will attend for the 2017-18 school year. This date is needed to determine if a transportation contract is a partial or full year contract. If the agreement date of the contract is equal to or greater than the second day of school, then the contract is considered a partial year contract.

 

(ENTRY 111) ACTUAL [0 decimals]

Enter the total district operated bus mileage for the 2016-17 school year for all buses traveling on regularly scheduled routes including late trips from school to home and shuttle trips to or from BOCES programs as well as mileage for driver training.  Do not include deadhead mileage. Sufficient documentation must be retained by the school district to reconcile mileage reported to bus odometer readings. * Note: if a district has no reportable regular route mileage in this entry but does have reportable Other Purpose Mileage in Entry 115A the ratio calculation would result in a 100% deduction. (Used to calculate Transportation Aid.)

 

(ENTRY 111) PROJECTED [0 decimals]

Estimated total district operated bus mileage for the 2017-18 school year for regularly scheduled routes including late trips from school to home and shuttle trips to or from BOCES programs.        

 

(ENTRY 112) ACTUAL [0 decimals]

If mileage is recorded in this entry and revenues have been received, the revenues should be recorded in A2304 ENT 29, A2308 ENT 31 or A2440 ENT 46. Enter the total district operated bus mileage for the period of 7/1/16-6/30/17 for all buses leased to and providing contract transportation services to another school district, BOCES, agency or organization, including BOCES shuttles*. Do not include mileage reported in Entry 113.

 

Mileage on buses leased to the following types of agencies and organizations as authorized by Sections 1501-b and 1709 of the Education Law should be included: another school district; a BOCES; a county vocational education and extension board; a Native American tribe; any senior citizens center or organization that is recognized and funded by the Office for the Aging; any nonprofit incorporated organization serving senior citizens; any nonprofit incorporated organization serving the physically or mentally disabled; any not-for-profit organization that provides recreation, youth services or operates playgrounds or neighborhood recreation centers; any municipal corporation; any not-for-profit organization providing transportation services in rural counties for children participating in the agricultural child care program; an operator of a coordinated public transportation service (RPTCAP); and any not-for-profit organization, community-based organization, or educational or employment and training agency which provides education or employment and training services for youths and adults in a rural county.

 

Sufficient documentation must be retained by the school district to reconcile mileage reported to bus odometer readings. (Used to calculate Transportation Aid.)

 

*Definition of a BOCES shuttle:

Providing contract transportation services to another district or BOCES transporting other district's students to and from the BOCES for a program located at the BOCES site during the school day.
 

Providing contract transportation services to another district or BOCES transporting other district's students during the day from BOCES to various locations off-site where part of the student's regular program would be conducted.

 

(ENTRY 112) PROJECTED [0 decimals]

If mileage is recorded in this entry and revenues will be received, the revenues should be recorded in A2304 ENT 29, A2308 ENT 31 or A2440 ENT 46. Estimated total district operated bus mileage for the period of 7/1/17-6/30/18 for all buses leased to and providing transportation services to another school district, BOCES, agency or organization, including BOCES shuttles*. Do not include mileage reported in Entry 113.

*Definition of a BOCES shuttle:

Providing contract transportation services to another district or BOCES transporting other district's students to and from the BOCES for a program located at the BOCES site during the school day.

 

Providing contract transportation services to another district or BOCES transporting other district's students during the day from BOCES to various locations off-site where part of the student's regular program would be conducted.

 

(ENTRY 113) ACTUAL [0 decimals]

If mileage is recorded in this entry and revenues have been received, the revenues should be recorded in A2389 ENT 36. Total district operated bus mileage for the 2016-17 school year for all buses used to transport NONRESIDENT PRESCHOOL CHILDREN under contract with another school district, a municipality or the Division for Youth pursuant to section 1709(25)(h) of the Education law should be recorded. Do not include mileage reported in Entry 112. (Used to calculate Transportation Aid.)

 

(ENTRY 113) PROJECTED [0 decimals]

If mileage is recorded in this entry and revenues will be received, the revenues should be recorded in A2389 ENT 36. Estimated total district operated bus mileage for the 2017-18 school year for all buses used to transport NONRESIDENT PRESCHOOL CHILDREN under contract with another school district, a municipality or the Division for Youth pursuant to Section 1709(25)(h) of the Education Law should be recorded here. Do not include mileage reported in Entry 112.

 

(ENTRY 114) ACTUAL [0 decimals]

Enter the total district operated bus mileage for the summer of 2016 for all buses providing transportation services during July and August to students with disabilities requiring a twelve month placement for whom an apportionment is calculated pursuant to SECTION 4408 of the Education Law. Sufficient documentation must be retained by the school district to reconcile mileage reported to bus odometer readings. (Used to calculate Transportation Aid.)

 

(ENTRY 114) PROJECTED [0 decimals]

Estimate total district operated bus mileage for the summer of 2017 for all buses providing transportation services during July and August to students with disabilities requiring a twelve month placement for whom an apportionment is calculated pursuant to SECTION 4408 of the Education Law.

 

(ENTRY 115A) ACTUAL [0 decimals]

Enter the total district operated bus mileage for the period of 7/1/16-6/30/17 for all other purposes not already reported. Include mileage for field trips, athletic events, and regular summer school programs other than district operated. Sufficient documentation must be retained by the school district to reconcile mileage reported to bus odometer readings. * Note: if a district has no reportable regular route mileage in Entry 111 but does have reportable Other Purpose Mileage in this entry the ratio calculation would result in a 100% deduction. (Used to calculate Transportation Aid.)

 

(ENTRY 115A) PROJECTED [0 decimals]

Estimated total district operated bus mileage for the period of 7/1/17-6/30/18 for all other purposes not already reported. Include mileage for field trips, athletic events, and regular summer school programs other than district operated.  (Used to calculate Transportation Aid.)

 

(ENTRY 115B) ACTUAL [0 decimals]

Enter the total district operated bus mileage for the period of 7/1/16-8/31/17 for regular district operated summer school programs.   This should only be the  mileage that pertains to regular district operated summer school programs.  Do not include Section 4408 Summer School mileage or transportation to BOCES operated summer programs.  (Used to calculate Summer School Transportation Aid.)

 

(ENTRY 115B) PROJECTED [0 decimals]

Estimated total district operated bus mileage for the period of 7/1/17-8/31/18 for regular district operated summer school programs.   This should only be the projected mileage that pertains to regular district operated summer school programs.  Do not include Section 4408 Summer School mileage or transportation to BOCES operated summer programs.  (Used to estimate 2018-19 Summer School Transportation Aid.)

 

(ENTRY 116A)

If the district utilizes computerized routing software for district owned or contracted buses select "Yes" then proceed to Entry 116B and complete the "Vendor Name" and "Software Program Name" fields.  If the district does not utilize computerized routing software select "No" and skip Entry 116B.

 

(ENTRY 116B) ACTUAL [0 decimals]

If the district answered "Yes" to Entry 116A complete the "Vendor Name" and "Software Program Name" fields.

 

(ENTRY 117) ACTUAL [0 decimals]

2016-17 expenditures for the employer's share of employee benefits including Worker's Compensation benefits on behalf of employees whose salaries are reported in ST-3 account codes A5510.16 and A5530.16. Do not include expenditures for benefits provided to nonemployees as family benefits. This entry should not be greater than 50 percent of the salaries reported. (Used to calculate Transportation Aid.)

 

(ENTRY 117) PROJECTED [0 decimals]

2017-18 appropriations for the employer's share of employee benefits including Worker's Compensation benefits on behalf of employees whose salaries are reported in ST-3 estimate column account codes A5510.16 and A5530.16. Do not include expenditures for benefits provided to non-employees as family benefits. This entry should not be greater than 50 percent of the salaries reported.

 

(ENTRY 118) ACTUAL [0 decimals]

2016-17 expenditures for the employer's share of employee benefits on behalf of employees in the transportation supervisor's office whose salaries are reported at account code 5510.15 and 5510.16 of the ST-3. Do not include expenditures for benefits provided to non-employees as family benefits. This entry should not be greater than 50 percent of the salaries reported.  (Used to calculate Transportation Aid.)

 

(ENTRY 118) PROJECTED [0 decimals]

2017-18 appropriations for the employer's share of employee benefits on behalf of employees in the transportation supervisor's office whose salaries are budgeted at account code 5510.15 and 5510.16 of the ST-3 estimate column Do not include expenditures for benefits provided to non-employees as family benefits. This entry should not be greater than 50 percent of the salaries reported.

 

(ENTRY 119) ACTUAL [0 decimals]

Please enter a 1, if you are a less than eight teacher school district or a Special Act school district claiming Transportation Aid. (Used to calculate 2017-18 Transportation Aid for less than eight teacher school districts and Special Act school districts) Less than eight teacher districts will be required to submit additional documentation before Transportation Aid will be calculated.

 

(ENTRY 120) ACTUAL [0 decimals]

If any of the expenditures for computerized bus routing services for district owned or leased buses reported on Schedule I represent expenditures for such services that have not been approved by the Education Department, enter the amount of such unapproved expenditures here. (Used to calculate Transportation Aid.)
 

(ENTRY 120) PROJECTED [0 decimals]

If any of the appropriations for computerized bus routing services for district owned or leased buses reported in the ST-3 estimate column account codes A5510.4 or A5530.4 represent appropriations for such services that have not been approved by the Education Department, enter the amount of such unapproved appropriations here.

 

(ENTRY 122) ACTUAL [0 decimals]

2016-17 General Fund expenditures for contracted transportation services pursuant to a contract that has not been filed with or approved by the State Education Department. An amount cannot be entered by the school district, a value will automatically be entered through SAMS for any contracts that have not been filed, that have not been approved or that do not have a valid contract number in Column A on Schedule J. (Used to calculate Transportation Aid.)

 

(ENTRY 123A) ACTUAL [0 decimals]

2016-17 General Fund expenditures for contracted transportation services which are in excess of the stated expenses pursuant to the terms of the approved contract. An amount cannot be entered by the school district, a value may be entered later by the State Education Department for any such contracts found during desk review or Claim Verification. (Used to calculate Transportation Aid.)

 

(ENTRY 123B) ACTUAL [0 decimals]

2016-17 General Fund expenditures for contracted transportation services which were not bid. An amount cannot be entered by the school district, a value may be entered later by the State Education Department for any such contracts found during desk review or Claim Verification. (Used to calculate Transportation Aid.)

 

(ENTRY 124A) ACTUAL [0 decimals]

2016-17 General Fund expenditures for contracted transportation services which were filed with the Education Department more than 120 days after the service begin date. An amount cannot be entered by the school district, a value may be entered later by the State Education Department for any such contracts found during desk review or Claim Verification. Formula: (1) Nonallowable Days = days of service in excess of 120 during which the contract was not on file in the Education Department. (2) Deduction = Nonallowable days times expenditures divided by total of days of service. (Used to calculate Transportation Aid.)

 

(ENTRY 124B) ACTUAL [0 decimals]

2016-17 General Fund expenditures for contracted transportation services for any contract with the agreement date after the service begin date. An amount cannot be entered by the school district, a value may be entered later by the State Education Department for any such contracts found during desk review or Claim Verification. Formula: (1) Nonallowable Days = days of service prior to the agreement date. (2) Deduction = Nonallowable days times expenditures divided by total days of service. (Used to calculate Transportation Aid.)

 

(ENTRY 125A) ACTUAL [0 decimals]

2016-17 General Fund expenditures included in total transportation expense that are for the purchase of computerized bus routing services for contract buses included in ST-3 codes A5540.4 or A5581.49. Note that the purchase of software programs of $10,000 or more must be approved by the Education Department. Annual program licensing or service fees should be entered in Entry 125B. (Used to calculate Transportation Aid.)

 

(ENTRY 125A) PROJECTED [0 decimals]

2017-18 General Fund appropriations included in total transportation appropriation reported in ST-3 estimate column account codes A5540.4 or A5581.49 that is for the purchase of computerized bus routing services for contract buses.

 

(ENTRY 125B) ACTUAL [0 decimals]

2016-17 General Fund expenditures included in total transportation expense that are for the purchase of computerized bus routing annual program licensing or service fees for contract buses included in ST-3 codes A5540.4 or A5581.49. Note no prior year Education Department approval is required if the expenditure is for an annual program licensing or service fee for an existing program.

 

(ENTRY 125B) PROJECTED [0 decimals]

2017-18 General Fund appropriations included in total transportation appropriation that are for the purchase of computerized bus routing annual program licensing or service fees for contract buses included in ST-3 codes A5540.4 or A5581.49. Note no prior year Education Department approval is required if the expenditure is for an annual program licensing or service fee for an existing program.

 

(ENTRY 126) ACTUAL [0 decimals]

If any of the expenditures for computerized bus routing services for contract buses reported at ACTUAL Entry 125A represent expenditures for such services that were not approved by the Education Department, enter the amount of such unapproved expenditures here. (Used to calculate Transportation Aid.)

 

(ENTRY 126) PROJECTED [0 decimals]

If any of the appropriations for computerized bus routing services for contract buses reported at PROJECTED Entry 125A represent appropriations for such services that have not been approved by the Education Department, enter the amount of such unapproved appropriations here.

 

(ENTRY 127) ACTUAL [0 decimals]

Number of public and non-public, both allowable and non- allowable students, transported during 2016-17 on district operated buses. Please provide your best estimate for this item.

 

(ENTRY 128) ACTUAL [0 decimals]

Number of public and non-public, both allowable and non- allowable students, transported during 2016-17 on contracted buses. Please provide your best estimate for this item.

 

(ENTRY 129) ACTUAL [0 decimals]

Number of public and non-public, both allowable and non- allowable students, transported during 2016-17 on public service carriers. Please provide your best estimate for this item.

 

(ENTRY 130) ACTUAL [0 decimals]

Actual number of non-public school students, both allowable and non-allowable, transported to and from school during the 2016-17 school year at district expense. Do not include students with disabilities receiving educational services pursuant to Section 4401 of the Education Law. Do not include Charter School students. Please provide your best estimate for this item.

 

(ENTRY 131) ACTUAL [0 decimals]

Actual expenditures for non-public school students, both allowable and non-allowable, incurred by the school district during the 2016-17 school year for transportation services. Do not include expenditures incurred for transportation services provided to students with disabilities receiving educational services pursuant to Section 4401 of the Education Law. Do not include expenditures for transporting Charter School students. Please provide your best estimate for this item.

 

(ENTRY 132) ACTUAL [0 decimals]

2016-17 actual transportation expenses on either district operated, contractual or public service conveyance for shuttle transportation of students between academic programs within the schools of this district. These expenditures are not presently aided under the Transportation Aid formula. Please provide your best estimate for this item.

 

(ENTRY 132) PROJECTED [0 decimals]

2017-18 anticipated transportation expenses on either district operated, contractual or public service conveyance for shuttle transportation of students between academic programs within the schools of this district. These expenditures are not presently aided under the Transportation Aid formula. Please provide your best estimate for this item.

 

(ENTRY 133) ACTUAL [0 decimals]

2016-17 actual transportation expenses on either district operated, contractual or public service conveyance for transportation of students on academic field trips. These expenditures are not presently aided under the Transportation Aid formula. Please provide your best estimate for this item.

 

(ENTRY 133) PROJECTED [0 decimals]

2017-18 anticipated transportation expenses on either district operated, contractual or public service conveyance for transportation of students on academic field trips. These expenditures are not presently aided under the Transportation Aid formula. Please provide your best estimate for this item.

 

(ENTRY 134) ACTUAL [0 decimals]

If the district was involved in any shared transportation services arrangement(s) involving the transportation department with any other district(s) for sharing student transportation services, personnel, facilities and/or equipment select "Yes" then proceed to Entry 134a through 134e and respond to each item.  If the district does not participate in a shared services arrangement select "No" and skip Entries 134a through 134e.

 

Only include information on shared services that directly relate to the transportation of students or the day to day operation of the transportation department.

 

Do not include sharing services such as combined sports/athletic teams, teachers, food services, nurses, etc.  Also do not include information about joint bidding practices for contracted transportation such as consortiums, quads, etc.

 

(ENTRY 134a) ACTUAL [0 decimals]

If the district was involved in any shared transportation services arrangement(s) with any other district(s), and the district selected "Yes" to entry 134, provide an explanation of the sharing arrangement(s).

 

(ENTRY 134b) ACTUAL [0 decimals]

If the district was involved in any shared transportation services arrangement(s) with any other district(s), and the district selected "Yes" to entry 134, list the district(s) involved in the sharing arrangement(s).

 

(ENTRY 134c) ACTUAL [0 decimals]

If the district was involved in any shared transportation services arrangement(s) with any other district(s), and the district selected "Yes" to entry 134, indicate whether you were the district providing the shared services, the district receiving the shared services or a combination of both providing and receiving shared services for the arrangement(s).

 

(ENTRY 134d) ACTUAL [0 decimals]

If the district was involved in any shared transportation services arrangement(s) with any other district(s), and the district selected "Yes" to entry 134, and you were the provider of the shared services arrangement(s), list the revenue amount received.  (Shared Services revenues should be reported in the ST-3 General Fund Schedule A3 account code A2304 in the appropriate line(s) 30a - 30j.

 

(ENTRY 134e) ACTUAL [0 decimals]

If the district was involved in any shared transportation services arrangement(s) with any other district(s), and the district selected "Yes" to entry 134, and if you were the receiver of the shared services arrangement(s), list the total expenditure amount.

 

An Additional Comment text box is provided directly below Entry 134e if the district wishes to provide any additional information on these sharing arrangements.

 

(ENTRY 148) PROJECTED [ 0 decimals]

Record the estimated 2017-18 school year Capital Fund revenues that would be recorded in the ST-3 account code H2680 for insurance recovery for buses.

 

(ENTRY 149) ACTUAL [0 decimals]

The New York City Board of Education should enter the amount of expenditures (2016-17) reported at Account Code A5550.4 (Public Transportation) on the 2016-17 ST-3 that represent expenses incurred in transporting pupils on public transportation operated by the Metropolitan Transportation Authority. (Used to calculate Transportation Aid and approved operating expense.)

 

(ENTRY 149) PROJECTED [0 decimals]

The New York City Board of Education should enter the amount of appropriations (2017-18) reported at Account Code A5550.4 (Public Transportation) on the 2017-18 ST-3 that represent expenses incurred in transporting pupils on public transportation operated by the Metropolitan Transportation Authority. (Used to estimate Transportation Aid and approved operating expense.)

 

(ENTRY 164) PROJECTED [0 decimals]

Projected total purchase price of all buses/vehicles that you have purchased or that you anticipate will be purchased between 7/1/17 and 12/31/17, to be used 100% of the time for pupil transportation and assigned to a regular route. Include all buses regardless of payment choice (cash or financing).

 

(ENTRY 165) PROJECTED [0 decimals]

Projected total purchase price of all buses/vehicles that you have purchased or that you anticipate will be purchased between 1/1/18 and 6/30/18, to be used 100% of the time for pupil transportation and assigned to a regular route. Include all buses regardless of payment choice (cash or financing).

 

(ENTRY 166) PROJECTED [0 decimals]

Projected total aggregate cost (Not Annual Payment) of all new bus leases and transportation aidable garage rental agreements that have began or that you anticipate will begin between 7/1/17 and 12/31/17.

 

(ENTRY 167) PROJECTED [0 decimals]

Projected total aggregate cost (Not Annual Payment) of all new bus leases and Transportation Aidable garage rental agreements that you anticipate will begin between 1/1/18 and 6/30/18.

 

(ENTRY 174) ACTUAL [0 decimals]

Actual salaries paid to assistant drivers on buses transporting non-disabled pupils during the 2016-17 school year. Assistant drivers include monitors, aides and escorts (not required by IEP). (Used to calculate 2017-18 Transportation Aid.)

 

(ENTRY 174) PROJECTED [0 decimals]

Projected expenditures for salaries you anticipate to be paid to assistant drivers on buses transporting non-disabled pupils during the 2017-18 school year. Assistant drivers include monitors, aides and escorts (not required by IEP).

 

(ENTRY 175) ACTUAL [0 decimals]

Employee benefits paid to assistant drivers on buses transporting non-disabled pupils during the 2016-17 school year. Assistant drivers include monitors, aides and escorts (not required by IEP). (Used to calculate 2017-18 Transportation Aid.)

 

(ENTRY 175) PROJECTED [0 decimals]

Projected expenditures for employee benefits you anticipate to be paid to assistant drivers on buses transporting non-disabled pupils during the 2017-18 school year. Assistant drivers include monitors, aides and escorts (not required by IEP).

 

(ENTRY 176) PROJECTED [0 decimals]

Projected expenditures for contracted transportation on regularly scheduled routes including late trips from school to home and shuttle trips to or from BOCES programs. Do not include contracts for maintenance of school buses or for summer 4408 transportation. Projected data for 2017-18 school year should be comparable to 2016-17 school year data on Schedule J, Column F.

 

(ENTRY 176a) ACTUAL [0 decimals]

NYC Only - Enter the total expenditure for After 4 Transportation for the period of 7/1/16-6/30/17.  The total actual amount reported in this entry should only include the After 4 Transportation expenditures.

NOTE: The Schedule J claim must also include After 4 expenditures.

 

(ENTRY 176a) PROJECTED [0 decimals]

NYC Only - Enter the projected expenditure for After 4 Transportation for the period of 7/1/17-6/30/18.  The total projected amount reported in this entry should only include the projected After 4 Transportation expenditures.

 

NOTE: The Form FT Entry 176 projection claim should also include the projected After 4 Transportation expenditures.

 

(ENTRY 177) PROJECTED [0 decimals]

Projected expenditures for contracted transportation for all other purposes including field trips, athletic events and summer school programs other than district operated programs. Do not include summer 4408 transportation. Projected data for 2017-18 school year should be comparable to 2016-17 school year data on Schedule J, Column G.

 

(ENTRY 178) PROJECTED [0 decimals]

Projected expenditures for contracted transportation for regular district operated summer school.  Do not include transportation to BOCES operated summer school programs.  Do not include Section 4408 Summer School expenses.  (Used to estimate 2018-19 Summer School Transportation Aid.)

 

(ENTRY 179) PROJECTED [0 decimals]

Projected expenditures for contracted transportation for pass through costs for qualifying criminal history and driver licensing testing fees attributable to special requirements for drivers of school buses as permitted by paragraph c, subdivision 14, Section 305 of the Education Law as added by Chapter 173 of the Laws of 1990. Projected data for 2017-18 school year should be comparable to 2016-17 school year data on Schedule J, Column H.