List of Active Services Form

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The List of Active Services Form is used to view the list of approved and unapproved services.  It also allows the user limited ability to alter the status of a service and to link to the program the service represents and edit its details.  Users can also create a new Program from this form.

 

Access the Form

 

To access the List of Active Services Form navigate to CoSer System > CoSer Forms > CoSer Official Data from the main menu of the BOCES subsystem.  A tree-like structure of BOCES/CoSer forms will be displayed.  Click on the List of Active Services Form link within the CoSer Forms branch to open the form.  A BOCES must be set in the header before the form tree will appear.

Once the forms have been certified and accepted by SED, users will need to edit data by following the revision process and navigating to CoSer System > CoSer Forms > CoSer Revision Data.  The data can be edited and then submitted to SED for review by using the Change Submission Form.  SED will have the option to accept the changes as official data or reject them for further editing.

 

 

Main Sections of the Form

 

The List of Active Services form is divided into two sections; 1) programs awaiting approval at the top, and 2) the approved list of active services at the bottom.  In the list of active services section the CoSer Status will show as a select box which will allow the user to change the status of the CoSer.  The "Save Changes" button will save the status changes.

 

 

Delete or Withdraw an Active Program

 

An active program can be deleted or withdrawn from the List of Active Services in the Coser Official Data area.

 

To delete an active program, select "Deleted" from the CoSer Status dropdown box and then click on the Save Changes button.

 

To withdraw an active program, select "Withdrawn" from the CoSer Status dropdown box and then click on the Save Changes button.  Withdrawn programs can be made active again by selecting "Active" from the CoSer Status dropdown box and then clicking on the Save Changes button, but deleted programs cannot be made active again.

 

 

Create a New Program or Edit an Existing Program

 

From this form, the user can either create a new program, or edit the details of an existing program.

 

To edit an existing service that is active, click on its Activity Title which will appear as a hyperlink.  Deleted or Withdrawn programs cannot be edited, but Withdrawn services can be made Active again so that they can be edited.  In addition, active programs can only be edited via the revision process once the CoSer form set has been "cleaned".

 

To create a new program, click the "Add New CoSer" button at the bottom.  In either case, the user will be taken to the Program Details Form where the changes can be made.

 

Important Note:  All new and edited programs must be approved by the District Superintendent of a BOCES before NYSED can consider them for approval.

 

 

Revise an Existing Program after the CoSer Form Set has been "Cleaned"

 

After the CoSer form set for a BOCES has been "cleaned" by NYSED, programs can only be revised from within the Revision data area.

 

To enter and submit revised data, follow these steps (BOCES only):

1.Access the CoSer form set in the Revision data area by navigating to CoSer System > CoSer Forms > CoSer Revision Data from the main menu of the BOCES subsystem.

2.Click on the List of Active Services Form (LAS) link within the CoSer Forms branch to open the form.

3.To edit a service, click on its Activity Title which will appear as a hyperlink on the LAS.  This will open the Program Details Form where revisions can be applied and saved.

4.Click the "Submit" button to submit the revisions to NYSED for review.  Note that the "Clear" button can be used to clear all pending revisions related to this specific service from the Revision data area.

5.To review a summary of the revisions that a BOCES has made, click on the CoSer Program Changes Form link from the CoSer form set listing to open the CoSer Program Changes form.

 

To review and either accept or reject revised data, follow these steps (NYSED only):

1.Access the CoSer form set in the Revision data area by navigating to CoSer System > CoSer Forms > CoSer Revision Data from the main menu of the BOCES subsystem.

2.Click on the CoSer Program Changes Form link to open the CoSer Program Changes form.  This form provides a summary of the services that have been revised by the BOCES.

3.Click on the hyperlink provided to review the revisions made by a BOCES on the Program Details form.

4.To accept the revisions for a specific service, click on the "Accept" button on the Program Details form.  The revised data will be accepted into the Official data area of the application.

5.To reject the revisions for a specific service, click on the "Reject" button on the Program Details form.

 

Important Note:  Services are still Withdrawn or Deleted following those standard procedures, even after the CoSer form set has been cleaned.