Supplemental Schedule SS-12

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Help Screen for SS-12 - Expenditures in Other Districts

This schedule reports the expenditures your school district incurs to educate students with disabilities who are enrolled in Preschool, and School Age July/August programs outside of your district. This is the only schedule within SS-10 thru SS-16 that these costs should be reported on. Only those districts incurring such costs must complete Schedule SS-12. Report any associated costs included in the Special Aid Fund account codes F2252.0 through F2253.0 related to those students in the appropriate section of this schedule.

 

The total of each SS-12 section, combined with the SS-10 and the SS-11 expenditures for each corresponding program type (e.g., Preschool, School Age), in most cases should equal the total expenditures for the corresponding Special Aid Fund account (F2252.0 and F2253.0). For example:

 

Total F2252.0 Expenditures

 

Program Code 9100

Program Code 9190

Total SS-12


SS-10

$10,000

$1,000

 

 

SS-11

$50,000

$3,000

 

ST-3 (F2252.0)

SS-12

 

 

$35,000

DP-Code 54-99

Total

$60,000

$4,000

$35,000

$99,000

 

Exceptions to total reported program costs in account codes F2252.0 and F2253.0 not agreeing to the reconciliation above are: a) grant related expenditures, b) program 9015 A through D expenditures. These costs may be included in account codes F2252.0 and F2253.0 but are not required to be reported in the Supplemental Schedules (SS) 10 through 16. Programs 9015-A through D are:

School Age Related Services Only (9015-A), Specially Designed Instruction Only (9015-B), Specially Designed Instruction w/ Related Services (9015-C), Home/Hospital Instruction (9015-D). With any exception where the above calculation does not apply, the net difference must be indicated as such in an explanatory note.

 

Tuition lines on this schedule under the Early Intervention and Preschool sections should only be completed by the New York City Board of Education.

 

(ENTRY 1) Instructional Salaries

No Entry Required

 

(ENTRY 2) Noninstructional Salaries - Students in Other Districts

No Entry Required

 

(ENTRY 3) Equipment - Students in Other Districts

No Entry Required

 

(ENTRY 4) Contractual and Other - Students in Other Districts

No Entry Required

 

(ENTRY 5) Materials & Supplies - Students in Other Districts

No Entry Required

 

(ENTRY 6) Tuition-Other Public Districts in NYS (excluding Special Act Districts) - Students in Other Districts

This line pertains only to the New York City School district. No other districts should complete this line. Report any tuition costs for Early Intervention students reported in Special Aid Fund account code F2251.471.

 

(ENTRY 7) Tuition-All Other - Students in Other Districts

This line pertains only to the New York City School district. No other districts should complete this line. Report any tuition costs for Early Intervention students reported in Special Aid Fund account code F2251.472.

 

(ENTRY 8) Textbooks

No Entry Required

 

(ENTRY 9) BOCES Services - Students in BOCES Programs

No Entry Required

 

(ENTRY 10) Employee Benefits - Students in Other Districts

No Entry Required

 

(ENTRY 11) Total Early Intervention Expenditures - Students in Other Districts

No Entry Required

 

(ENTRY 12) Instructional Salaries - Students in Other Districts

Enter any instructional salary costs reported in Special Aid Fund account code F2252.15, less instructional salary costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9100-9109, 9115-9119, 9135, 9160-9163, 9164, 9165-9169, 9190-9194, 9200 and 9230. (If program 9230 includes both Preschool and School Age instructional salary costs, include only those costs related to the Preschool Program.)

 

(ENTRY 13) Non-instructional Salaries - Students in Other Districts

Enter any non-instructional salary costs reported in Special Aid Fund account code F2252.16, less non-instructional salary costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9100-9114, 9115-9119, 9135, 9160-9163, 9164,9165-9169, 9190-9194, 9200 and 9230. (If program 9230 includes both Preschool and School Age non-instructional salary costs, include only those costs related to the Preschool Program.)

 

(ENTRY 14) Equipment - Students in Other Districts

Enter any equipment costs reported in Special Aid Fund account code F2252.2, less equipment costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9100-9114, 9115-9119, 9135, 9160-9163, 9164, 9165-9169, 9190-9194, 9200 and 9230.(If program 9230 includes both Preschool and School Age equipment costs, include only those costs related to the Preschool Program.)

 

(ENTRY 15) Contractual and Other - Students in Other Districts

Enter any contractual and other costs reported in Special Aid Fund account code F2252.4, less contractual and other costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9100-9114, 9115-9119, 9135, 9160-9163, 9164, 9165- 9169, 9190-9194, 9200 and 9230. (If program 9230 includes both Preschool and School Age contractual and other costs, include only those costs related to the Preschool Program.)

 

(ENTRY 16) Materials & Supplies - Students in Other Districts

Enter any costs for materials and supplies reported in Special Aid Fund account code F2252.45, less costs for materials and supplies reported on Supplemental Schedules SS-10 and SS-11, for programs 9100-9114, 9115-9119, 9135, 9160-9163, 9164, 9165-9169, 9190-9194, 9200 and 9230.(If program 9230 includes both Preschool and School Age costs for materials and supplies, include only those costs related to the Preschool Program.)

 

(ENTRY 17) Tuition-Other Public Districts in NYS (excluding Special Act Districts) - Students in Other Districts

This line pertains only to the New York City School district. No other districts should complete this line. Report any tuition costs for Preschool students reported in Special Aid Fund account code F2252.471.

 

(ENTRY 18) Tuition-All Other - Students in Other Districts

This line pertains only to the New York City School district. No other districts should complete this line. Report any tuition costs for Preschool students reported in Special Aid Fund account code F2252.472.

 

(ENTRY 19) Textbooks - Students in Other Districts -

Enter any costs for textbooks reported in Special Aid Fund account code F2252.48, less textbook costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9100-9114, 9115-9119, 9135, 9160-9163, 9164, 9165-9169, 9190-9194, 9200 and 9230. (If program 9230 includes both Preschool and School Age textbook costs, include only those costs related to the Preschool Program.)

 

(ENTRY 20) BOCES Services - Students in BOCES Programs

Enter any costs for BOCES Services reported in Special Aid Fund account code F2252.49, less costs for BOCES Services reported on Supplemental Schedules SS-10 and SS-11, for programs 9100-9114, 9115-9119, 9135, 9160-9163, 9164, 9165-9169, 9190- 9194, 9200 and 9230. (If program 9230 includes both Preschool and School Age costs for BOCES Services, include only those costs related to the Preschool Program.)

 

(ENTRY 21) Employee Benefits - Students in Other Districts

Enter any costs for employee benefits reported in Special Aid Fund account code F2252.8, less employee benefit costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9100-9114, 9115-9119, 9135, 9160-9163, 9164, 9165-9169, 9190- 9194, 9200 and 9230. (If program 9230 includes both Preschool and School Age costs for employee benefits, include only those costs related to the Preschool Program.)

 

(ENTRY 22) Total Preschool-12 Month Expenditures - Students in Other Districts

This line is the total of all Preschool-12 Month -Section 4410 (Preschool) expenditures. No data entry is required. This is the calculated total of lines 12-21 above.

 

(ENTRY 23) Instructional Salaries - Students in Other Districts

Enter any instructional salary costs reported in Special Aid Fund account code F2253.15, less instructional salary costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9000-9014 and 9230.(If program 9230 includes both Preschool and School Age costs for instructional salaries, include only those costs related to the School Age Program.)

 

(ENTRY 24) Non-instructional Salaries - Students in Other Districts

Enter any non-instructional salary costs reported in Special Aid Fund account code F2253.16, less non-instructional salary costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9000-9014 and 9230.(If program 9230 includes both Preschool and School Age costs for non-instructional salaries, include only those costs related to the School Age Program.)

 

(ENTRY 25) Equipment - Students in Other Districts

Enter any equipment costs reported in Special Aid Fund account code F2253.2, less equipment costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9000-9014 and 9230.(If program 9230 includes both Preschool and School Age costs for equipment, include only those costs related to the School Age Program.)

 

(ENTRY 26) Contractual and Other - Students in Other Districts

Enter any contractual and other costs reported in Special Aid Fund account code F2253.4, less contractual and other costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9000-9014 and 9230. (If program 9230 includes both Preschool and School Age costs for contractual and other, include only those costs related to the School Age Program.)

 

(ENTRY 27) Materials & Supplies - Students in Other Districts

Enter any costs for materials and supplies reported in Special Aid Fund account code F2253.45, less costs for materials and supplies reported on Supplemental Schedules SS-10 and SS-11, for programs 9000-9014 and 9230. (If program 9230 includes both Preschool and School Age costs for materials and supplies, include only those costs related to the School Age Program.)

 

(ENTRY 28) Tuition-Other Public Districts in NYS (excluding Special Act Districts) - Students in Other Districts

Enter any tuition costs for School Age students reported in Special Aid Fund account code F2253.471.

 

(ENTRY 29) Tuition-All Other - Students in Other Districts

Enter any tuition costs for School Age students reported in Special Aid Fund account code F2253.472.

 

(ENTRY 30) Textbooks - Students in Other Districts

Enter any costs for textbooks reported in Special Aid Fund account code F2253.48, less costs for textbooks reported on Supplemental Schedules SS-10 and SS-11, for programs 9000-9014 and 9230. (If program 9230 includes both Preschool and School Age costs for textbooks, include only those costs related to the School Age Program.)

 

(ENTRY 31) BOCES Services - Students in BOCES Programs

Enter any costs for BOCES Services reported in Special Aid Fund account code F2253.49, less costs for BOCES Services reported on Supplemental Schedules SS-10 and SS-11, for programs 9000-9014 and 9230. (If program 9230 includes both Preschool and School Age costs for BOCES Services, include only those costs related to the School Age Program.)

 

(ENTRY 32) Employee Benefits - Students in Other Districts

Enter any costs for employee benefits reported in Special Aid Fund account code F2253.8, less employee benefit costs reported on Supplemental Schedules SS-10 and SS-11, for programs 9000-9014 and 9230. (If program 9230 includes both Preschool and School Age costs for employee benefits, include only those costs related to the School Age Program.)

 

(ENTRY 33) Total School Age July/August-Section 4408 Expenditures - Students in Other Districts

This line is the total of all School Age July/August expenditures - Section 4408. No data entry is required. This is the calculated total of lines 23 - 32 above.