Supplemental Schedules SS-1 - SS-9

Help for Supplemental Schedules SS-1 - SS-9

Top  Previous  Next

School Districts Accounting and Reporting Manual

Help for Supplemental Schedule SS-1

(ENTRY 1)  2P18611

If you do not enter a figure here, any outstanding TAN balance from last year will be shown.

 

(ENTRY 6)  2P18617

Line l plus line 2 minus line 3. (Should be same figure as A620).

 

(ENTRY 7)  2P1861

This item has been moved from A9760.7.

 

(ENTRY 8)  2P18621

If you do not enter a figure here, any outstanding RAN balance from last year will be shown.

 

(ENTRY 13)  2P18627

Line 8 plus line 9 minus line 10 plus line 11 minus line 12. (Should be same figure as A621 plus H621).

 

(ENTRY 14)  2P1862

This item has been moved from A9770.7.

 

(ENTRY 15)  2P18631

If you do not enter a figure here, any outstanding Budget Note balance from last year will be shown.

 

(ENTRY 20)  2P18637

Line 15 plus line 16 minus line 17 plus line 18 minus line 19. (Should be same figure as A622).

 

(ENTRY 21)  2P1863

This item has been moved from A9750.7.

 

(ENTRY 22)  2P18551

If you do not enter a figure here, any outstanding Capital Notes balance from last year will be shown.

 

(ENTRY 25)  2P18553

Any capital note revenue recorded in the General Fund and the Capital Fund will be transferred to this item.

 

(ENTRY 26)  2P18555

Principal payments recorded in the General Fund and Debt Service Fund for Capital Notes will be transferred to this item.

 

(ENTRY 27)  2P18557

Line 22 plus line 23 minus line 24 plus line 25 minus 26. This value will be transferred to SS-2, line 3 (W627).

 

(ENTRY 28)  2P1855

Interest payments recorded in the General Fund and Debt Service Fund for Capital Notes will be transferred to this item.

 

(ENTRY 29)  2P18461

If you do not enter a figure here, any outstanding Bond Anticipation Note balance from last year will be shown.

 

(ENTRY 32)  2P18463

List any new Bond Anticipation Notes issued during this fiscal year. Do not include BAN renewals as new issues; show only the net activity. You will be able to change this entry only if the change is more than A5730 plus H5730. If the change is less, you must adjust A5730 and/or H5730.

 

(ENTRY 33)  2P18465

Principal payments recorded in the General Fund and Debt Service Fund will be transferred to this item. Also record any new BANS 'issued' and 'paid' during this fiscal year. This section also includes BANS that have been converted to bonds during this fiscal year.

 

(ENTRY 34)  2P18467

Line 29 plus line 30 minus line 31 plus line 32 minus line 33. (Should be same figure as A626 plus H626 plus W626.)

 

(ENTRY 35)  2P1846

Interest payments recorded in the General Fund, Debt Service Fund and Capital Fund will be transferred to this item.

 

(ENTRY 36)  3P71

If you do not enter a figure here, any outstanding Installment Purchase Contract balance from last year will be shown.

 

(ENTRY 39)  3P73

List any new issues. Revenue declared in the Capital Fund (H5785) will be moved to this item. You will be able to make changes to this entry only if the change will total more than H5785. If the change is less, you must adjust the H5785 entry.

 

(ENTRY 40)  3P75

Principal payments recorded in the General Fund or Debt Service Funds will be transferred to this item. You will be able to change this entry only if the change will total more than the principal payments transferred. If the change is less than the transferred amounts, you will have to adjust your principal payments.

 

(ENTRY 41)  3P77

Line 36 plus line 37 minus line 38 plus line 39 minus line 40. This value will be transferred to SS-2, line 8 (W685).

 

(ENTRY 42)  3P7

Interest payments recorded in the General Fund or Debt Service Fund will be transferred to this item.

 

(ENTRY 43)  2P18781

If you do not enter a figure here, any outstanding other debt balance from last year will be shown. The section is used to show debt activity for Energy Performance Contracts.

 

(ENTRY 46)  2P18783

List any new issues. Revenue declared in the Capital Fund (H5789) will be moved to this item. You will be able to change this entry only if the change is more than H5789. If the change is less, you must adjust H5789.

 

(ENTRY 47)  2P18785

Principal payments recorded in the General Fund or Debt Service Fund will be transferred to this item. You will be able to change this entry only if the change is more than the amount transferred. If the change is less, you will have to adjust your principal payments.

 

(ENTRY 48)  2P18787

Line 43 plus line 44 minus line 45 plus line 46 minus line 47.

 

(ENTRY 49)  2P1878

Interest payments recorded in the General Fund or Debt Service Fund will be transferred to this item.

 

NOTE: Report all bonds on lines 50 through 202 on the SS-1 as you have on previous years' ST-3s. However, if you have advance refunding bonds, here are additional instructions for reporting them on the SS-1 (see Entry 50).

 

(ENTRY 50)

Advance Refunding Bonds -- Reporting on the ST-3 Supplemental Schedule 1.

 

The accounting for Advance Refunding Bonds is covered in an OSC June 2002 Accounting Release. However, the OSC accounting release does not address the reporting on the ST-3 Supplemental Schedule - 1, Schedule of Indebtedness.

 

The reporting on Supplemental Schedule - 1 should be as follows:

1.Regarding the defeased bonds. On the SS1, the districts should show all bonds that have been paid with the refunding as paid in full. On the line "Paid During Fiscal Year" the district should enter an amount which will produce a 0 outstanding end of fiscal year closing balance on the SS1 for the defeased bond. If room allows, the districts should list separately each defeased bond, and report each as paid in full.

2.The new Bond (or Bonds) should be shown on the SS1.

3.Interest payments made on Bonds during the year should be shown as always on the SS1.

 

Note:

1.On the SS1 the total of Bonds Outstanding End of Fiscal year should be correct- it should reflect actual bonds outstanding end of year.

2.Interest paid during the fiscal year on the SS1 should also be correct- it should reflect actual bond interest paid during the fiscal year.

3.ST- 3 edits 117 and 119 will be created by this reporting procedure. In the edit explanation space, the district should write "OK Bond refunding.

4.On the June 2003 OSC release there are 2 typographical errors on page 2: 1. the expenditure account number for fiscal agent fees should be V522 1380.4, and 2., the Proceeds of Advance Refunding of Bonds is on Page 75 line 6.

 

If you have any questions please call Jim Hayden at the State Aid Unit (518) 474-2977

 

Help for Supplemental Schedule SS-2

(ENTRY 1)  W623

The new Schedule SS-2 - Statement of Non-current Governmental Liabilities replaces Statement L - Statement of Long Term Debt beginning 2007-08 school year. (GASB 34, OSC)

 

(ENTRY 2)  W626

Record payable for Bond Anticipation Notes when they are treated as long term debt.

 

(ENTRY 3)  W627

This value will be moved to this schedule from the Schedule of Indebtedness, SS-1, line 27.

 

(ENTRY 7)  W683

Other Post Employment Benefits

 

(ENTRY 8)  W685

This value will be moved to this schedule from the Schedule of Indebtedness, SS-1, line 41.

 

(ENTRY 15)

Defined contribution and cost-sharing multiple-employer defined benefit plans will not have all of the actuarial information below. Please fill out only applicable line items. A plan may have both defined benefit and defined contribution characteristics; in this case, choose the appropriate defined benefit plans type. For more information on plan type definitions, please refer to GASB Statement 45.

 

(ENTRY 17)

One year's interest on the beginning of the year Net OPEB Obligation - the interest should be calculated on the balance of the Net OPEB Obligation at the beginning of the year, using the investment return rate assumed in determining the ARC for that year.

 

(ENTRY 18)

An adjustment to the ARC to offset the effect of actuarial amortization of past under- or overcontributions, the adjustment to the ARC should be equal to the discounted present value (ordinary annuity) of the balance of the net OPEB obligation at the beginning of the year, calculated using the same amortization methodology used in determining the ARC for that year. The adjustment should be deducted from the ARC if the beginning balance of the net OPEB obligation is positive (cumulative annual OPEB cost is greater than cumulative employer contributions), or added to the ARC if the net OPEB obligation is negative.  Enter a negative amount if the adjustment is to be deducted from the ARC.

 

(ENTRY 19)

This amount should equal the annual OPEB cost recorded on the government-wide statement of operations.

 

(ENTRY 20)

This amount should equal the amount paid towards retirees OPEB and any contribution to an OPEB trust (when available).

 

(ENTRY 23)

The Net OPEB Obligation at the end of the year is the long-term liability that has accrued and been recognized on the accrual basis of accounting.  This should match the long-term liability recognized on the Statement of Non-Current Governmental Liabilities code W683 from line 7.

 

(ENTRY 26)

Except for New York City, this should be zero until there is legislation to approve funding through an irrevocable OPEB trust.

 

(ENTRY 27)

This is a UAAL calculated field equal to line 25 - line 26.

 

(ENTRY 33)

Enter the percentage in decimals, i.e. 4.5% should be entered as .045.

 

(ENTRY 34)

Enter the remaining amortization period.

 

Help for Supplemental Schedule SS-3

No help available

 

Help for Supplemental Schedule SS-4

(ENTRY 1)

The new Schedule SS-4 - Statement of Non-current Governmental Assets replaces Statement M - Statement of General Fixed Assets beginning 2007-08 school year.  (GASB 34, OSC)

 

Help for Supplemental Schedule SS-5

This form no longer requires town and/or city level detail for taxable assessed or full values. These items are collected on the Tax Levy Report (TLR) collected by the Office of the State Comptroller. A three-column format has been initiated to allow recording of actual and projected levy data.

 

(ENTRY 3)

Total General Fund Levy Total amount of money to be raised locally by all property and nonproperty taxes for the district's General Fund budget. Exclude special purpose levies in entries 4-13.

 

(ENTRY 4)

Planned Balance (Non-City) This value transferred from A692.

 

(ENTRY 8)

Used in calculating Small City Aid.

 

(ENTRY 10)

Levy for Central High School Central High School levy (only selected districts in Nassau County). The value should be between 5% or $50,000 less than the prior year and not greater than 15% or $50,000 of the prior year's value.

 

(ENTRY 14)

Total Levy for all Purposes The total levy for all purposes cannot be zero and must fall between 1% less than the prior year and not greater than 12% or $350,000 of the prior year's value. This value is used in the calculation of Small City Aid.

 

(ENTRY 20)

Total Levy after Adjustments This line is the sum of the levy plus any adjustments (line 14 + line 19).

 

Help for Supplemental Schedule SS-6

This schedule very rarely needs to be completed. This only applies to negotiated or discounted bonds and notes. Negotiated sale means they were sold at private sale (not in a competitive public sale). Discount bonds (also known as deep discount or zero coupon bonds) are bonds sold at a price less than their par value. Again, these are rare, and this schedule needs only to be completed by a handful of districts each year.

 

For the Type of Debt Instrument for Issue 1 through Issue 4:

1 = Bond,

2 = Bond Anticipation Note, and

3=Other Note.

 

For the Type of Interest Rate for Issue 1 through Issue 4:

1=Fixed and

2=Discount.

 

Help for Supplemental Schedule SS-7

No help available

 

Help for Supplemental Schedule SS-8

SS-8 Community Schools Set-aside Expenditures - No help available

 

Help for Supplemental Schedule SS-9

Report of Excess EBALR Funds. See data entry form for instructions.