Form FB: Building/Miscellaneous

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Directions For Form FB

(ENTRY 136) PROJECTED [0 decimals]

Report here projected 2021-22 total capital outlay expenses including budgetary appropriations, non-borrowed EXCEL and Capital Outlay Exception Expenditures. Please include the amount reported in Entry 137 in this total. Therefore, this total should be equal to or greater than the expenses reported in Entry 137. (used for the 2021-22 estimated Non Resident Tuition calculation).

(ENTRY 137) PROJECTED [0 decimals]

Report here projected 2021-22 capital outlay exception expenses for projects that will be eligible for 2022-23 building aid under the section 3602 6-f. An explanation and description of eligible expenditures follows:

However, Pursuant to section 3602 6-f of the education law, aid will be apportioned for base year capital outlay expenditures for projects that are wholly funded through capital outlay and which fall into one of the following three categories:

1.A project with a total cost of no more than $100,000. A district may receive aid for a maximum of one such project in any school year.

2.A construction emergency project. A construction emergency project is a project that is necessary to provide immediate repairs in order to eliminate or mitigate hazards that threaten the health and/or safety of the building's occupants as a result of either the unanticipated discovery of hazardous substances such as asbestos, or significant damage caused by a fire, snow storm, ice storm, excessive rain, high winds, flood or a similar catastrophic event. Please note that while an emergency project may be carried out prior to receipt of Commissioner's approval, it must receive approval from the Office of Facilities Planning in order for expenditures to be eligible for State Aid.  For more information see Facilities Planning Emergencies - Capital Construction web page.

3.A project that, if  bonded, would cause a small city school district to exceed 95% of its constitutional debt limit.

NOTE:  Entry 137 is for projecting 2022-23 Aid.  To receive 2021-22 Aid on 2020-21 expenditures for such projects: a) Facilities Planning must designate the project as eligible and b) you must report 2020-21 expense (for eligible projects only) in designated items on capital funds Schedule G3 of the 2020-21 ST-3. Contact the Facilities Planning Office regarding the eligibility of projects for aid under a., b., or c. above.

(ENTRY 138) ACTUAL [0 decimals]

Enter the total square footage of buildings surveyed between July 1, 2020 and June 30, 2021. Please contact SED Office of Facilities Planning at (518) 474-3906 or emscfp@nysed.gov with any questions regarding the building condition survey process. 

(ENTRY 138) PROJECTED [0 decimals]

Enter the projected total square footage of buildings to be surveyed between July 1, 2021 and June 30, 2022. Please contact SED Office of Facilities Planning at (518) 474-3906 or emscfp@nysed.gov with any questions regarding the building condition survey process. 

IMPORTANT NOTE: DISTRICTS THAT DO NOT SUBMIT THE ONLINE FORM FOR ALL BUILDINGS SURVEYED WILL NOT RECEIVE BUILDING CONDITION SURVEY AID.

For districts on the 2020 BCS assignment list, building condition surveys should be conducted between January 1, 2020 and December 31, 2020 and the on-line Building Condition Survey report must have been completed for all buildings surveyed by March 1, 2021.

For districts on the 2021 BCS assignment list, building condition surveys should be conducted between January 1, 2021 and December 31, 2021 and the on-line Building Condition Survey report must be completed for all buildings surveyed by March 1, 2022.

The online survey is accessed via the NYSED Application Business Portal.

After logging in, click on the link for the SED Monitoring and Vendor Performance System

For complete details of BCS process, please go to SED Office of Facilities Planning.

(ENTRY 139) ACTUAL [0 decimals]

Report here actual 2020-21 building condition survey expenses. Please contact SED Office of Facilities Planning at (518) 474-3906 or emscfp@nysed.gov with any questions regarding the building condition survey process. 

(ENTRY 139) PROJECTED[0 decimals]

Report here projected 2021-22 building condition survey expenses. Please contact SED Office of Facilities Planning at (518) 474-3906 or emscfp@nysed.gov with any questions regarding the building condition survey process. 

NOTE: Guidance for ST-3 reporting of Building Condition Survey (BCS) should be as follows:
 

•Report BCS expenditures in the ST-3 General Fund A1621.4 maintenance of plant contractual and other

•Report BCS revenue in the ST-3 General Fund with other Basic Formula Aids at A3101 general aids.

(ENTRY 140) PROJECTED [0 decimals]

Indicate 2021-22 estimated expenses to be incurred for the purchase of stationary metal detectors, security cameras and other safety devices installed in student occupied buildings. Portable or hand held metal detectors shall not be eligible for aid. Aidable expenditures will be aided using the current year aid ratio up to the annually prescribed special cost allowance determined by the Commissioner.  To apply for current year aid claims for security cameras, metal detectors and partitions, please log in to SAMS and click on Form FB Schedule N. Districts can claim expenses for aid on these items in the SAMS Form FB Schedule N.

For information on the NYSAFE Act and its impact on school district building aid, please refer to the memo at the following link: New York Secure Ammunition and Firearms Enforcement Act (NYSAFE): Impact on School District Building Aid

(ENTRY 141) ACTUAL [0 decimals]

2020-21 total expenses for training and staff development related to computer hardware used for instructional purposes. Big Five City School Districts should not include expenses which will be claimed for Student Information System Aid. (Used in the calculation of Instructional Computer, Hardware and Technology Equipment Aid).

(ENTRY 144) ACTUAL [0 decimals]

2020-21 General Fund expenditures for minor maintenance and repair incurred in restoring school facilities that were previously leased to others pursuant to Section 403-a of the Education Law. Do not include expenditures related to a capital construction project. (Used to calculate 2020-21 approved operating expense. Note: 2021-22 State Aid formulas use 2019-20 approved operating expense.)

(ENTRY 145) ACTUAL [0 decimals]

2020-21 expenditures disallowed for aid pursuant to Regulations of the Commissioner of Education. Most districts will have no entry in this item. (Used to calculate 2020-21 approved operating expense. Note: 2021-22 State Aid formulas use 2019-20 approved operating expense.)

(ENTRY 146) ACTUAL [0 decimals]

2020-21 General Fund expenditures to BOCES for unapproved BOCES services (NO AID). (Used to calculate 2020-21 approved operating expense. Note: 2021-22 State Aid formulas use 2019-20 approved operating expense.)

(ENTRY 147) ACTUAL [0 decimals]

Record the dollar amount of extended maintenance contracts purchased at the time of acquisition of computer network systems during the 2020-21 school year.

(ENTRY 147) PROJECTED [0 decimals]

Record the estimated amount of extended maintenance contracts purchased at the time of acquisition of computer network systems during the 2021-22 school year.

(ENTRY 150) ACTUAL [0 decimals]

Other expenditures during 2020-21 for or to a public library from the General Fund other than debt service expenditures. (Used to calculate 2020-21 approved operating expense. Note: 2021-22 State Aid formulas use 2019-20 approved operating expense.)

(ENTRY 154) ACTUAL [0 decimals]

This entry is moved here from the ST-3 Schedule A4 projected 2021-22 total General Fund Appropriations (AT9999.0) for Small City School Districts only.

(ENTRY 154) PROJECTED [0 decimals]

Only Small City School Districts should enter the projected Total General Fund Appropriations (AT9999.0) for the 2022-23 school year. The ST-3 does not include a projection column for this item, which is needed for the projection of various aids.

(ENTRY 159 THROUGH ENTRY 161) NOT USED

These items have been moved to the Form ST-3.

(ENTRY 162) ACTUAL [0 decimals]

The Big Five City School Districts, only, should enter the 2020-21 General Fund non tax revenues of the city school district including revenues which were paid and identified by the original revenue source or payer as being specifically on behalf of the city school district and any other revenues of the General Fund that represent revenues to the city government which were also paid and identified by the original revenue source or payer as being specifically on behalf of the city school district. Do not include STAR revenues in this item. Other districts should leave this item blank. (Used to calculate the State average tax rate.)

(ENTRY 162) PROJECTED [0 decimals]

This entry should be completed by the Big Five City School Districts only. 2021-22 budgeted General Fund non tax revenues of the city school district including revenues which are paid and identified by the original revenue source or payer as being specifically on behalf of the city school district and any other revenues of the General Fund that represent revenues to the city government which were also paid and identified by the original revenue source or payer as being specifically on behalf of the city school district. Do not include STAR revenues in this item. Other districts should leave this item blank.

(ENTRY 163) ACTUAL [0 decimals]

The Big Five City School Districts, only, should enter the total expenditures during 2020-21 from the Special Aid Fund for Special Reading and Academic Programs and/or Grants for Improving Pupil Performance. Other school districts should leave this entry blank. (Used to calculate 2020-21 approved operating expense. Note: 2021-22 State Aid formulas use 2019-20 approved operating expense.)

(ENTRY 168 THROUGH ENTRY 173) NOT USED

These items have been moved to the Form ST-3.

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