Help for Supplemental Schedule SS-31

Help Screen for SS-31, CPSE Administrative Salary & Employee Benefits

Report the administrative salaries and benefits for professional and non-professional staff whose duties are directly related to CPSE administrative functions on this schedule.

This schedule allows the reporting of up to five professional and five non-professional staff. If your school district has more than five CPSE committees, you will need to do the following:

•Make copies as required to include the reporting of all pertinent staff. The additional pages listing staff individually should be submitted directly to the STAC, Special Aids and Medicaid Unit; and

•Report the total of all professional staff under Professional #1 and all non-professional staff under Non-Professional #1.

This will allow the SS-34, Summary of CPSE Operations to be reported correctly, as it is a calculated total of the SS-31, while providing the necessary individual data as well.

Item Help

(Entry for all lines with Professional-Title)

Enter the job title associated with each professional position to be reported keeping in mind the guiding factor below.

Guiding Factor: The employee assigned CPSE responsibilities should be a school district employee who has the SED credential to provide or supervise special education programs and related services. Such employee should also have programmatic and fiscal knowledge of special education in the district.

(ENTRY 1, 7, 13, 19 & 25) Job Code

Enter the job code associated with each professional position using the position title job codes listed below. The positions title job codes are to be used for reporting the salary costs charged to CPSE administrative functions.

(ENTRY 2, 8, 14, 20 & 26) Annual Salary

Enter, in whole numbers, the professional's annual salary amount paid for all job duties within the school district. Salaries include all taxable and non-taxable salaries and wages paid or accrued to employees on the district's payroll who provide coordination of CPSE administrative functions, such as school district CPSE responsibility and travel.

(ENTRY 3, 9, 15, 21 & 27) District FTE

Enter the professional's annual FTE for all job duties within the district to two (2) decimal places. Use the following as a basis for reporting employee FTE:

District Retirement FTE x # of weeks in program/52 weeks = Employee FTE

* The numerator in the conversion factor calculation must equal the number of weeks the particular program runs. When administrative positions work the entire year (52 weeks), excluding holidays and vacations, use 52 weeks as the numerator.

(ENTRY 4, 10, 16, 22 & 28) % of CPSE Administrative Time

Enter, in whole numbers, the percentage of the professional employee's time spent on actual CPSE administrative duties.

(ENTRY 5, 11, 17, 23 & 29) CPSE Salary Cost

The salary cost associated with the actual CPSE Administrative duties (rounded to the nearest dollar). No entry required. This is the computation ANNUAL SALARY x CPSE % of TIME.

(ENTRY 6, 12, 18, 24 & 30) Employee Benefits

Enter, in whole numbers, the total of the professional employee benefits applicable to the CPSE administrative function. Use the computation CPSE Salary Cost x Employee Benefits RATE to determine.

(Entry for all lines with Non-professional-Title)

Enter the job title associated with each non-professional position to be reported.

(ENTRY 31, 37, 43, 49 & 55) Job Code

Enter the job code associated with each non-professional position using job codes provided below. These positions are to be used for reporting the salary costs charged to CPSE administrative functions.

(ENTRY 32, 38, 44, 50 & 56) Annual Salary

Enter, in whole numbers, the non-professional's annual salary amount paid for all job duties within the school district. Salaries include all taxable and non-taxable salaries and wages paid or accrued to employees on the district's payroll who provide secretarial/clerical or any other indirect support for school district CPSE authorized responsibilities.

(ENTRY 33, 39, 45, 51 & 57) District FTE

Enter the non-professional's annual FTE for all job duties within the district to two (2) decimal places. Use the following as a basis for reporting employee FTE:

District Retirement FTE x # of weeks in program/52 weeks = Employee FTE

Note: The numerator in the conversion factor calculation must equal the number of weeks the particular program runs. When administrative positions work the entire year (52 weeks), excluding holidays and vacations, use 52 weeks as the numerator.

(ENTRY 34, 40, 46, 52 & 58) % of CPSE Administrative Time

Enter, in whole numbers, the percentage of the non-professional employee's time spent on actual CPSE administrative duties.

(ENTRY 35, 41, 47, 53 & 59) CPSE Salary Cost

This is the salary cost associated with the actual CPSE Administrative duties (rounded to the nearest dollar). No entry required. This is the computation ANNUAL SALARY x CPSE % of TIME.

(ENTRY 36, 42, 48, 54 & 60) Employee Benefits

Enter, in whole numbers, the total of the non-professional employee benefits applicable to the CPSE administrative function. Use the computation Use the computation CPSE Salary Cost x Employee Benefits RATE to determine.