Attendance and Enrollment Information
Contact: Dianne Bittermann
Attendance and The School Calendar: Guidelines and Reporting for State Aid Purposes (Effective through the End of the 2017-18 School Year)New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year)
Latest Attendance News
07-18-2019
Instructional Time Waiver
The Board of Regents has adopted an emergency amendment to the minimum
instructional time requirement regulations instituting a waiver for school districts that cannot meet the
minimum instructional hours because of safety and/or scheduling issues.
More information on this process will be forthcoming from the State Aid Office later this summer. In the
meantime, school districts should continue to complete the model calendars for the 2018-19 school year for
each separate school (and grade level, where appropriate).
Please direct any questions to 180days@nysed.gov.
06-12-2019
NEW! 2018-19 and 2019-20 Model Calendar Spreadsheet Version 2.1 (
411 KB)
Note: Version 2.1 is for School Districts using a Superintendent’s conference day June 27, 2019 to avoid falling below 180 days.
New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year)
05-31-2019
(Effective through the End of the 2018-19 School Year)
Counting 180 Days of Session for 2018-19: Scheduling a Superintendent’s Conference Day on Thursday, June 27th 2019
1-16-2019
New Calendar Requirements for the 2018-19 School Year and Beyond
In September 2018, the Board of Regents adopted a new minimum instruction requirement, which amended
the previous requirement of a daily minimum number of hours for each of the 180 days (5.0/5.5 hours)
to an annual aggregate number of hours over the period of 180 days in total (900/990 hours). To assist
school districts in the development and tracking of their individual calendars, SED has developed a
model calendar spreadsheet tool.
Click here to view the model calendar and other information.
04-20-2018
Revised 180-day Requirement Regulations and Guidance
Following the 60-day public comment period required under the State Administrative Procedure Act,
on April 10, 2018, the Board of Regents adopted a revised version of Commissioner’s Regulation §175.5
regarding the minimum instruction required for the receipt of state aid based on the public comment
received (click here to view the regulation and background).
The Board of Regents also directed the Commissioner to work with individual school districts as they
transition to implement the regulation. The revised rule will also be published in the State Register
on April 25, 2018 for an additional 30-day public comment period pursuant to the State Administrative
Procedure Act. The Department anticipates that the revised regulation will be presented to the Board
of Regents for permanent adoption at the June 2018 Regents meeting and any comments received during
this public comment period will be considered in the final adoption.
03-22-2018
(Effective through the End of the 2017-18 School Year)
Counting 180 Days of Session for 2017-18: Scheduling a Superintendent’s Conference Day on Monday, June 25th 2018
- Scheduling a Superintendent’s Conference Day after the June 2018 Regents Examination Period
- What happens when a district experiences weather - or disaster - related closures of many days?
05-30-2017
(Effective through the End of the 2017-18 School Year)
School Calendar Update
04-05-2017
(Effective through the End of the 2017-18 School Year)
School Calendar Advisory Regarding Scheduled Half Days
180 Day Session Requirement
- What happens when a district experiences weather - or disaster - related closures of many days?
- Scheduling a Superintendent’s Conference Day after the June 2019 Regents Examination Period
- Request to disregard the required reduction of State Aid if one or more schools of the district were in session for less than 180 days due to extraordinary conditions.
SAMS Form A Schedule A8 Worksheet
This EXCEL worksheet can be used to tabulate & count the number of session days that count toward the required 180 session days.
2018-19 School Year Days of Session Worksheet (
29 KB)
2017-18 School Year Days of Session Worksheet ( 28 KB)
2016-17 School Year Days of Session Worksheet ( 28 KB)
The Three Year Enrollment Summary Report with 2016 enrollment data is now available. District State Aid is impacted by these counts: It is critical for business officials to review this report and work with the district Data Coordinator to correct any inaccuracies. (Published 12-16-2016)
FTE Calculator for the calculation of student full time equivalent attendance as required by Education Law or the Commissioner's Rules and Regulations.
FTE Calculator