Attendance and Enrollment Information

Contact: Dianne Bittermann

New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year)

Latest Attendance News

09-08-2020
Remote Snow Day Pilot for 2020-21 School Year

As part of the Department’s ongoing efforts to provide districts with flexibility in meeting local needs during the pandemic, the Department is establishing a one-year pilot to enable school districts, at district option, and consistent with each district’s re-opening educational plan, to pivot to remote instruction to provide continuity of instruction on what would otherwise be a day of school closure due to a snow emergency.  This pilot is in effect for the 2020-21 school year, after which the Department will review the outcome of the pilot in determining whether to continue this flexibility in subsequent school years.


09-03-2020
Districts may now submit COVID-19 Minimum Instructional Time Waivers in SAMS 2020-2021 Claim Year.  For the 2019-20 and 2020-21 school years, school districts may apply for a waiver from the minimum instructional hour requirement if, as a result of an Executive Order(s) of the Governor pursuant to the State of emergency declared for the COVID-19 crisis, or pursuant to Education Law 11 §3604(8), as amended by Chapter 107 of the Laws of 2020, or reopening procedures implemented as a result of the COVID-19 crisis, the district is unable to meet the requirement in either or both school years.

Districts may now submit 2019-2020 School Year Calendars in SAMS 2020-2021 Claim Year. 2019-20 School Year Model Calendar (Excel 525 KB)

2019-20 COVID Closure Reporting (PDF doc 84 KB)


04-02-2020
Reminder the 2019-20 Textbook, Software and Library Materials Aid will be Frozen April 30, 2020

This is a reminder to all districts that pursuant to NYS Education Law sections 701(6), 711(4), and 751(4), the 2019-20 Textbook, Software and Library Materials Aid will be frozen April 30, 2020. Therefore, districts are encouraged to review the 2019-20 IMA output report on the Web and submit any necessary ST-3 changes as well as Form A Schedule C changes relating to the Textbook, Software & Library Aid calculations to State Aid via 2019-20 SAMS by April 15, 2020.

Note: ST-3, Form A Schedule C and/or Form FB changes must be made in the 2019-20 SAMS software "Revision Data" Area. After making revisions in 2019-20 SAMS, please run the edit report and either provide a substantive explanation for the edit and/or make any changes necessary to eliminate the edit. Once explanations and/or necessary changes are made, be sure to click "Submit Changes" on the Change Submission Form.


03-31-2020
Clarification on 180-day Requirements in Light of Executive Orders 3/30/2020. For further questions regarding the 180 day requirement, please email 180days@nysed.gov. More information and guidance for other State Education program areas can be found on SED’s Coronavirus (COVID-19) information page(s).


03-18-2020
Additional Guidance on Statewide School Closures Due to Novel Coronavirus (COVID-19) Outbreak in New York State


 

03-04-2020
Regents Examination Dismissals for Grades Other Than 7-12

Commissioner’s regulation §175.5 provides that school district officials may excuse students in grades 7-12 during the administration of Regents examinations even if an exam is not offered for that grade level if their class schedules are disrupted by the Regents examination schedule and if staff are needed to properly administer such examinations.  

This applies to grades 7-12 only, regardless of the grade configuration of the school.

School district officials should review their current practices and ensure that the minimum instructional time requirement is being met. If grades other than 7-12 are being dismissed during the Regents exams, the dismissed time will not count toward the minimum. Please ensure that your schools are meeting the minimum number of days and hours. Under the revised regulations, you may use partial days for the impacted grades to meet the day and hour requirements. Under the rules in effect prior to 2018-19, full days of session would have been required in order for the time to count.


 

03-04-2020

2020-21 Model Calendar (updated 2019-20 version also available)

In September 2018, the Board of Regents adopted an amendment to the regulations concerning the minimum instructional hour requirements for State aid purposes, consistent with Education Law §3604(7), commencing in the 2018-19 school year. The revised regulation may be found at Section 175.5 Minimum instructional hours and use of superintendents' conference days for State Aid. The model calendars and additional information may be found at New 900/990 Hour Requirement Information.

SED has continued to review and improve upon the calendar.  Please note that the 2019-20 model calendar should be completed and submitted in 2020-21 SAMS; we are providing a 2020-21 model calendar for districts to use in planning the next school year.  The 2020-21 calendar will not need to be submitted to SED until the 2021-22 SAMS year, it is only to be used for planning purposes at this time.

These calendars are password protected and should not be modified in any way by any district. 

Please direct any questions to 180days@nysed.gov.


12-16-2019
On December 6, 2019, Governor Cuomo signed Chapter 605 of the Laws of 2019 into law, which will allow SED to waive the days of session requirement on days for which school districts were required to close due to a properly executed local or state-level state of emergency. In some cases, this may mean that a used snow day that occurred during a declared state of emergency need not be made up, or that subsequent vacation days do not need to be re-purposed into a session day. This legislation is retroactively effective beginning with the 2019-20 school year (July 1, 2019). The State Aid Office will provide further information in the near future on how this change may impact your minimum instructional hour and days of session requirements, and what information will be necessary to confirm the proper execution of a state of emergency.


10-10-2019
900/990 Hour Requirement Information - Troubleshooting Tips

Troubleshooting Tips for the 180 Day Calendar and Waiver Forms


10-03-2019
900/990 Hour Requirement Information - Instructional Time Waiver

Minimum Instructional Hours Waiver for the 2018-19 through 2021-22 School Years


09-13-2019

As a reminder, the Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues.

The new SAMS claim forms for this waiver will be made available next week (the week of September 16th), and the Office of State Aid will provide two webinar sessions to demonstrate the forms and answer questions. More information, as well as the dates and times for the webinars, will be available when the forms are activated. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate).

Please direct any questions to 180days@nysed.gov.


08-29-2019
Please note that no Form A submissions will be marked clean until the 180 day calendar module is active and data has been received


07-18-2019
Instructional Time Waiver

The Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues.

More information on this process will be forthcoming from the State Aid Office later this summer. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate).

Please direct any questions to 180days@nysed.gov.


05-31-2019
(Effective through the End of the 2018-19 School Year)
Counting 180 Days of Session for 2018-19: Scheduling a Superintendent’s Conference Day on Thursday, June 27th 2019


1-16-2019
New Calendar Requirements for the 2018-19 School Year and Beyond
In September 2018, the Board of Regents adopted a new minimum instruction requirement, which amended the previous requirement of a daily minimum number of hours for each of the 180 days (5.0/5.5 hours) to an annual aggregate number of hours over the period of 180 days in total (900/990 hours). To assist school districts in the development and tracking of their individual calendars, SED has developed a model calendar spreadsheet tool. Click here to view the model calendar and other information.


04-20-2018
Revised 180-day Requirement Regulations and Guidance
Following the 60-day public comment period required under the State Administrative Procedure Act, on April 10, 2018, the Board of Regents adopted a revised version of Commissioner’s Regulation §175.5 regarding the minimum instruction required for the receipt of state aid based on the public comment received (click here to view the regulation and background). The Board of Regents also directed the Commissioner to work with individual school districts as they transition to implement the regulation. The revised rule will also be published in the State Register on April 25, 2018 for an additional 30-day public comment period pursuant to the State Administrative Procedure Act. The Department anticipates that the revised regulation will be presented to the Board of Regents for permanent adoption at the June 2018 Regents meeting and any comments received during this public comment period will be considered in the final adoption.


180 Day Session Requirement


SAMS Form A Schedule A8 Worksheet

This EXCEL worksheet can be used to tabulate & count the number of session days that count toward the required 180 session days.

2018-19 School Year Days of Session Worksheet (excel 29 KB)
2017-18 School Year Days of Session Worksheet (excel 28 KB)
2016-17 School Year Days of Session Worksheet (excel 28 KB)


The Three Year Enrollment Summary Report with 2016 enrollment data is now available. District State Aid is impacted by these counts: It is critical for business officials to review this report and work with the district Data Coordinator to correct any inaccuracies. (Published 12-16-2016)
FTE Calculator for the calculation of student full time equivalent attendance as required by Education Law or the Commissioner's Rules and Regulations.
FTE Calculator
Last Updated: April 1, 2020- #EndDate -->