Attendance and Enrollment Information

Contact: Dianne Bittermann

New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year)

Latest Attendance News

10-10-2019
900/990 Hour Requirement Information - Troubleshooting Tips

Troubleshooting Tips for the 180 Day Calendar and Waiver Forms


10-03-2019
900/990 Hour Requirement Information - Instructional Time Waiver

Minimum Instructional Hours Waiver for the 2018-19 through 2021-22 School Years


09-13-2019

As a reminder, the Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues.

The new SAMS claim forms for this waiver will be made available next week (the week of September 16th), and the Office of State Aid will provide two webinar sessions to demonstrate the forms and answer questions. More information, as well as the dates and times for the webinars, will be available when the forms are activated. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate).

Please direct any questions to 180days@nysed.gov.


08-29-2019
Please note that no Form A submissions will be marked clean until the 180 day calendar module is active and data has been received


07-18-2019
Instructional Time Waiver

The Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues.

More information on this process will be forthcoming from the State Aid Office later this summer. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate).

Please direct any questions to 180days@nysed.gov.


06-12-2019
NEW! 2018-19 and 2019-20 Model Calendar Spreadsheet Version 2.1 (External Links 411 KB)
Note: Version 2.1 is for School Districts using a Superintendent’s conference day June 27, 2019 to avoid falling below 180 days.

New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year)


05-31-2019
(Effective through the End of the 2018-19 School Year)
Counting 180 Days of Session for 2018-19: Scheduling a Superintendent’s Conference Day on Thursday, June 27th 2019


1-16-2019
New Calendar Requirements for the 2018-19 School Year and Beyond
In September 2018, the Board of Regents adopted a new minimum instruction requirement, which amended the previous requirement of a daily minimum number of hours for each of the 180 days (5.0/5.5 hours) to an annual aggregate number of hours over the period of 180 days in total (900/990 hours). To assist school districts in the development and tracking of their individual calendars, SED has developed a model calendar spreadsheet tool. Click here to view the model calendar and other information.


04-20-2018
Revised 180-day Requirement Regulations and Guidance
Following the 60-day public comment period required under the State Administrative Procedure Act, on April 10, 2018, the Board of Regents adopted a revised version of Commissioner’s Regulation §175.5 regarding the minimum instruction required for the receipt of state aid based on the public comment received (click here to view the regulation and background). The Board of Regents also directed the Commissioner to work with individual school districts as they transition to implement the regulation. The revised rule will also be published in the State Register on April 25, 2018 for an additional 30-day public comment period pursuant to the State Administrative Procedure Act. The Department anticipates that the revised regulation will be presented to the Board of Regents for permanent adoption at the June 2018 Regents meeting and any comments received during this public comment period will be considered in the final adoption.


180 Day Session Requirement


SAMS Form A Schedule A8 Worksheet

This EXCEL worksheet can be used to tabulate & count the number of session days that count toward the required 180 session days.

2018-19 School Year Days of Session Worksheet (excel 29 KB)
2017-18 School Year Days of Session Worksheet (excel 28 KB)
2016-17 School Year Days of Session Worksheet (excel 28 KB)


The Three Year Enrollment Summary Report with 2016 enrollment data is now available. District State Aid is impacted by these counts: It is critical for business officials to review this report and work with the district Data Coordinator to correct any inaccuracies. (Published 12-16-2016)
FTE Calculator for the calculation of student full time equivalent attendance as required by Education Law or the Commissioner's Rules and Regulations.
FTE Calculator
Last Updated: October 10, 2019