Request to disregard the required reduction of State Aid if one or more schools of the district were in session for less than 180 days due to extraordinary conditions.

General Aid will be reduced by 1/180th of Foundation Aid for each day one or more schools of the district were in session less than 180 days. Regents Exam Days, Regents Rating Day and up to four Superintendent’s Conference Days can count toward the required 180 days.

Pursuant to Section 3604 (7) of the Education Law, the commissioner may disregard such reduction, up to five days, if one or more schools of the district were not in session for one hundred eighty days because of: extraordinarily adverse weather conditions, impairment of heating facilities, insufficiency of water supply, shortage of fuel, lack of electricity, natural gas leakage, unacceptable levels of chemical substances, or the destruction of a school building either in whole or in part, and if, further, the district could not make up the days by using for the secondary grades all scheduled vacation days which occur prior to the first scheduled regents examination day in June, and for the elementary grades all scheduled vacation days which occur prior to the last scheduled regents examination day in June.

Districts, in which one or more schools held session for less than 180 days due to extraordinary conditions, may submit a request to disregard the State Aid deduction by filing the State Aid Management System (SAMS) Form A Schedule A8.  Requests for extraordinary condition days occurring in the current school year must be submitted as part of the subsequent year’s SAMS Form A claim (e.g. a request for an extraordinary condition day occurring in 2014-15 school year must be filed with the 2015-16 SAMS Form A claim via Schedule A8 in the Fall of 2015).

State Aid will review the  Form A Schedule A8 as part of the Form A claim review.  The approval or disapproval will be done by State Aid on the SAMS NYSED Only Form Set, SED Use Form Fields schedule.  If approved, the days waived will be entered on this form and also carried over to the Form A Schedule A5 line 4 to be counted toward meeting the required 180 session days.  If disapproved, the SED Use Form Field schedule will display the reason for the disapproval.

Any questions regarding the above may be directed to Dianne Bittermann via email Dianne.Bittermann@nysed.gov  or by phone (518) 474-2977.

Last Updated: December 11, 2014