Request to disregard the required reduction of State Aid if one or more schools of the district were in session for less than 180 days due to extraordinary conditions.

General Aid will be reduced by 1/180th of Foundation Aid for each day one or more schools of the district were in session less than 180 days. Regents Exam Days, Regents Rating Day and up to four Superintendent’s Conference Days count toward the required 180 days.

Pursuant to Section 3604 (7) of the Education Law, the commissioner may disregard such reduction, up to five days, if one or more schools of the district were not in session for one hundred eighty days because of: extraordinarily adverse weather conditions, impairment of heating facilities, insufficiency of water supply, shortage of fuel, lack of electricity, natural gas leakage, unacceptable levels of chemical substances, or the destruction of a school building either in whole or in part, and if, further, the district could not make up the days by using for the secondary grades all scheduled vacation days which occur prior to the first scheduled regents examination day in June, and for the elementary grades all scheduled vacation days which occur prior to the last scheduled regents examination day in June.

Reporting requirements:

  1. Districts in which one or more schools held session for less than 180 days due to extraordinary conditions should complete Form A Schedule A8 and submit via SAMS.
  2. Districts should also submit a copy of the school calendar for the year in which the reported closures occurred as well as a completed Excel file provided from the link on Form A Schedule A8.

After State Aid has reviewed Form A Schedule A8, the Excel file and school calendar, a response will be provided to the district in the General Comment section of the Form A Edit Report. The days entered by State Aid in SAMS on the “SED Use” schedule will then be displayed in the following years' claim form on Form A Schedule A5 line 4 to be counted toward meeting the required 180 session days.

Any questions regarding the above may be directed to Grant Miller via email gmiller2@mail.nysed.gov or by phone (518) 474-2977.

Last Updated: September 6, 2011