BOCES SAMS Project Information

BOCES SAMS is the next component of SED's new State Aid Management System. It will replace the current BOCES State Aid data collection and calculation systems and integrate those functions with the new SAMS CoSer system and other Core SAMS components.

Note:  If you would like to be added to the BOCES SAMS mailing list, send an email to OMSSAMS@mail.nysed.gov with "BOCES SAMS" in the subject line.


Latest News & Updates

01-05-2012
BOCES SAMS Financial System Training Manual for BOCES Users (pdf 1 MB)
Updated Jan. 2012

04-28-2011
Version 6 BOCES Financial XML Schema

09-23-2010
BOCES SAMS Deployment memo

09-23-2010
Version 5 BOCES Financial XML Schema

07-19-2010
BOCES SAMS Training announcement August 2010

04-01-2010
BOCES SAMS State Aid Conversion Update

03-03-2010
Additional guidance regarding Schedule 4 SAMS XML Transmissions


BOCES SAMS Design Information

Design information below is intended to provide a preview of how the new BOCES SAMS might appear when completed.

DRAFT of BOCES SAMS Financial Form Tree:
BOCES Financial System Form Tree

DRAFT BOCES SAMS Financial Data Collection Screen Mockups:
Part I Mockups
Data Collection I Mockups (XLS Icon 252 KB)
Part II Mockups
Data Collection II Mockups (XLS Icon 271 KB)


BOCES SAMS XML Information

We have completed requirements for the new BOCES Aid data collection, editing, aid calculation and reporting system. We will be collecting data in the new system during the 2009-10 school year, in addition to the DEA data collection.

XML Information
XMLExternal Link Icon (Extensible Markup Language) is a markup language much like HTML which defines a set of rules for encoding documents electronically. It is defined in the XML 1.0 Specification produced by the W3CExternal Link Icon (World Wide Web Consortium).

XML’s design goals emphasize simplicity, generality, and usability over the Internet. XML allows text data to defined using your own descriptive tags. Unlike HTML, XML has no predefined tags.

An XML SchemaExternal Link Icon is a description of a type of XML document, typically expressed in terms of constraints on the structure and content of documents of that type, above and beyond the basic syntactical constraints imposed by XML itself.


April 2011 - DRAFT - XML File Updates Required for the 2011-12 BOCES Aid Claim Submission.
Minor updates to the XML schema are highlighted in the schema description document below and in the XML schema document itself. SED is still finalizing the BOCES Cost Basis Multiple Data Items section and suggests that work on this area be postponed until these details are complete.

BOCES Financial Data XML Schema.
BOCES Financial Data Import XML Schema (Updated Apr. 2011)(XML Icon 53 KB)

XML Schema Definitions for Draft BOCES Financial Data
BOCES XML Schema Definitions (Updated Apr. 2011)(pdf 160 KB)

BOCES Financial Sample XML File
BOCES Financial XML Sample File (Updated Apr. 2011)(XML Icon 23 KB)


September 2010
Minor updates to the XML schema are highlighted in the schema description document below and in the XML schema document itself. SED is still finalizing the BOCES Cost Basis Multiple Data Items section and suggests that work on this area be postponed until these details are complete.

BOCES Financial Data XML Schema.
BOCES Financial Data Import XML Schema (Updated Sept. 2010)(XML Icon 54 KB)

XML Schema Definitions for Draft BOCES Financial Data
BOCES XML Schema Definitions (Updated Sept. 2010)(pdf 160 KB)

BOCES Financial Sample XML File
BOCES Financial XML Sample File (Updated Sept. 2010)(XML Icon 25 KB)


June 2010
The BOCES Financial Data files (dated June 2010) below are for historical information only. See the above links for the most recent specifications.

BOCES Financial Data Import XML Schema (Updated June 2010)(XML Icon 54 KB)
BOCES XML Schema Definitions (Updated June 2010)(pdf 165 KB)
BOCES Financial XML Sample File (Updated June 2010)(XML Icon 25 KB)


April 2010
The BOCES Financial Data files (dated Apr. 2010) below are for historical information only. See the above links for the most recent specifications.

BOCES Financial Data Import XML Schema (Updated Apr. 2010)(XML Icon 52 KB)
BOCES XML Schema Definitions (Updated Apr. 2010)(pdf 167 KB)
BOCES Financial XML Sample File (Updated Apr. 2010)(XML Icon 27 KB)


December 2009
The BOCES Financial Data files (dated Dec. 2009) below are for historical information only. See the above links for the most recent specifications.

BOCES Financial Data Import XML Schema (Updated Dec. 2009)(XML Icon 43 KB)
BOCES XML Schema Definitions (Updated Dec. 2009)(pdf 146 KB)
BOCES Financial XML Sample File (Updated Dec. 2009)(XML Icon 23 KB)


August 2009
The originial draft BOCES Financial Data files below are for historical information only. See the above links for the most recent specifications.

Draft BOCES Financial Data Import XML Schema (XML Icon 43 KB)
Draft BOCES XML Schema Definitions (pdf 146 KB)
Draft BOCES Financial XML Sample File (XML Icon 23 KB)


Archived News

Last Updated: August 11, 2017