Building Aid Information

Contact: Caylyn Agans

Latest Building News

02-7-2023
Building Aid Late Final Cost Report Penalty Forgiveness
Section 9 of Part A of Chapter 56 of the Laws of 2022 amends Education Law §3602(6)(k) relating to building aid penalties due to delinquent submission of final cost reports by school districts, where such penalty was recouped by the state after July 1, 2013. The law provides the Commissioner the authority to consider these expenses as valid and eligible for aid under certain conditions. We have reviewed our records, identified relevant penalties, and will be notifying all district superintendents via email in the near future (example of the penalty email and no penalty email). If you believe the information in this notification is in error, please contact us by email.

Penalties considered by the Department to be valid for forgiveness after the last scheduled aid payment in the year in which the penalty was taken will be placed on the prior year claims list, as required by Education Law §3604(5). Funds appropriated for the prior year claims list are provided sequentially, in the order that it has been approved for payment by the commissioner. The 2022-23 enacted state budget was the second year in which no funding was provided to satisfy new or existing claims on this list. The 2023-24 executive budget proposal does not include funding to satisfy these claims.

10-25-2022
The Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/21 and 6/30/22.

08-15-2022
Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation.

Information regarding SA-139 submissions
Request for Building Project Data and Instructions Form SA-139 (Pdf 8.61 MB)

04-12-2022
Urgent: List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2022 that had not been received at SED as of approximately 4/9/2022. (Excel File 18 KB)

04-16-2020
URGENT: IMPORTANT NOTICE REGARDING FINAL COST REPORT SUBMISSIONS

06-03-2019
Important Notice on Building Aid Form Submissions

Interest Rates

Interest Rate Resetting

09-22-2017
Interest Rate Reduction on Assumed Amortizations for Building Aid Purposes

04-20-2017
Implementation of Interest Rate Reduction on Assumed Amortizations for Building Aid

Statewide Average Interest Rate

10-25-2022
The Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/21 and 6/30/22.

Water Testing

07-08-2020
Guidance on State Aid for Water Testing

08-27-2012
Immediate action required by Districts with Past Due final cost reports for Capital Construction Projects:
Past due final cost reports must be received in the State Aid office at SED by 12/31/12 or all Building Aid paid will be recovered and future aid payments will cease.
03-01-2012
Implementation of Chapter 97 of the Laws of 2011 Regarding Building Aid for Capital Projects Approved by SED on or after July 1, 2011:
Information on major changes in Building Aid for capital projects approved by SED's Office of Facilities Planning on or after July 1, 2011 (Pdf 90 KB)

SA-139 Request for Building Project Data

Please be aware of the importance of a timely, complete and accurate submission of the SA-139 forms. The "SA-139 receive date" is the date the SA-139 submission is considered complete and accurate and able to be entered on our State Aid system. This date is extremely important because it can affect when aid payments begin on prospective projects. There is statutory precedent for deferral of initial aid payments on prospective projects based on the SA-139 receive date.

Information regarding SA-139 submissions
Request for Building Project Data and Instructions Form SA-139 (Pdf 8.61 MB)

06-21-2011
Information regarding Aid on Sale or Transfer of School Buildings

Aid for Security Cameras, Metal Detectors and
Safety Devices for Electronic Partitions

02-05-2013
New York Secure Ammunition and Firearms Enforcement Act (NYSAFE): Impact on School District Building Aid

05-19-2011
New Maximum Cost Allowance for State Aid on the purchase and installation of security cameras beginning with 2012-13 Aid for expenses incurred JULY 1, 2011 and after.

Notice of change in claim process for State Aid on the purchase and installation of stationary metal detectors, security cameras and safety devices for electronic partitions beginning with 2009-10 aid

EXCEL (Expanding Our Children's Education and Learning)

Reminder Regarding NOT BONDING FOR THE EXCEL PORTION OF PROJECT COSTS:
State law prohibits using proceeds of DASNY bonds to finance project costs that have already been permanently financed with the proceeds of bonds .Therefore, DASNY cannot pay EXCEL funds to school districts to reimburse project costs that have already been permanently financed with bond proceeds.

EXCEL Cover Sheet now on District Web Pages:
District Level EXCEL Cover sheet is now available on each District's web page. It is located under the" Important Information about Building Aid" section.

Informational documents for Excel Aid:
Final Cost Report Submission for EXCEL Projects (dated May 2013)

Memo sent to Superintendents regarding Changing the EXCEL amount for a project and the Total Cost Check
EXCEL Final Cost Reports, Total Cost Check and Overpayments (dated June 2009)

Changing Certified EXCEL Amount (Pdf 43 KB)

Summary of New EXCEL Aid Information (5-07) (Pdf 44 KB)

Re-issue of July 2006 EXCEL Q&A Document (new information in items 6, 10 and 11)
July 2006 EXCEL Q&A Document (Pdf 66 KB) Updated (27-May-2007)

Informational Memo #1 From State Aid and Facilities Planning (Basic Program Information)
EXCEL Informational Memo #1 (Pdf 86 KB)

List of each School Districts' Maximum Apportionment under EXCEL
Table of Maximum Allocations

Spreadsheet for Estimating Maximum EXCEL Amount Available for an EXCEL Eligible Project
Template for Estimating Maximum EXCEL Amount (Xls 27 KB)

Capital Exceptions Aid

Building Aid on Base Year Capital Outlay Expense for Certain Projects.
Link to information for Capital Exceptions Aid

District & BOCES Capital Construction Projects
with Final Cost Reports Due


List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2022 that had not been received at SED as of approximately 4/9/2022. (Excel File 18 KB)
(published 04-12-2022)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2021 that had not been received at SED as of approximately 4/10/2021. (Xls 18 KB) (Published 04-14-2021)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2020 that had not been received at SED as of approximately 4/11/2020. (Xls 18 KB) (Published 04-16-2020)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2019 that had not been received at SED as of approximately 4/13/2019. (Xls 19 KB) (Published 04-16-2019)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2018 that had not been received at SED as of approximately 4/7/2018. (Xls 20 KB) (Published 04-20-2018)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2017 that had not been received at SED as of approximately 4/29/2017. (Xls 22 KB) (Published 05-04-2017)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2016 that had not been received at SED as of approximately 5/7/2016. (Xls 23 KB) (Published 05-26-2016)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2015 that had not been received at SED as of approximately 4/11/2015. (Xls 15 KB) (Published 05-06-2015)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2014 that had not been received at SED as of approximately 4/9/2014. (Xls 128 KB)

List of district and BOCES capital construction projects with Final Cost Reports due 6/30/2013 that had not been received at SED as of approximately 5/17/13. (Xls 73 KB)

SA-23 Building Aid Estimate Request

The preparation of building aid estimates has increased in complexity due to the recent changes in building aid law. Therefore, please allow a minimum two week turnaround timeframe from when the SA-23 Building Aid Estimate Request is received by the State Aid Unit until a completed SA-24 Building Aid Estimate is sent out by State Aid to the district. Thank you very much for your cooperation in this matter.
SA-23 Form Building Aid Estimate Request (Pdf 30 KB)

Informational memo for Reimbursement for the approved expenditures for the refinancing of bonds. Includes Q & A and sample calculation of aid on the costs of refinancing.
(Question #1 updated 06-23-2003)
Please note the SA-132A form referenced in this memo is no longer in effect.
Refinancing Memo

Reorganization Incentive Aid

List of School Districts reorganizations and information regarding School District Reorganization Incentive Aid. Chart includes Reorganization Aid for School Districts that have reorganized.
Reorganization Incentive Aid Chart (Xls 56 KB) (Updated July-2019)

HNSBAR (High Need Supplemental Building Aid Ratio)

Information on the High Need Supplemental Building Aid Ratio (HNSBAR)
HNSBAR Information List of School Districts that are Eligible for High Need Supplemental Building Aid Ratio
HNSBAR District List (Xls 58 KB) Dated (08-Jun-2005)

Utilization of RESCUE Funds

Utilization of RESCUE Funds: A Report to the Governor and Legislature, February 3, 2003
Note: Report Contains district listings of RESCUE 1 and RESCUE 2 maximum amounts, amounts paid, amounts unclaimed, and filing deadlines
Utilization of RESCUE Funds Report (Pdf 163 KB) Dated (19-Feb-2003)

Important Notice Regarding the Retention of the Cost Allowances & Bond Percentage For Building Aid Purposes SA-130 Cover Sheet Form
SA-130 Retention Cover Sheet Form
Important Notice Regarding the proper coding of the Energy Performance Contract (EPC) Debt Service in the ST-3.
EPC Notice ST-3
Information regarding State Aid On Capital Costs From Budgetary Appropriations Expended After 6/30/02
Capital Costs from Budgetary Appropriations Expended after 06/30/02
Informational Memo for Verification of Information Used To Calculate Building Aid On "Retro" Projects
Verification of info (Pdf 127 KB) Dated (30-May-2003)
Overview of State Building Aid Changes with Questions and Answers (03-20-02)
(Pdf 60 KB) Dated (04-Apr-2002)
Guidelines for Retroactive Assumed Amortization Waiver (Pdf 8 KB) Dated (30-Mar-2002)
Information about 2002-2003 Building Aid (Revised 03-08-02)
2002-03 Aidable Debt Service for Projects with Debt Outstanding as of July 1, 2002
(Pdf 21 KB) Dated (07-Mar-2002)
View 2002-03 aidable debt service for projects with debt outstanding as of July 1, 2002 for your district.
Informational memo including Questions and Answers for Capital Outlay Transition Grants
2002-03 Capital Outlay Transition Grants Updated (11-Apr-2003)

Last Updated: February 14, 2023