Building Aid Information

Contact: Louise Gallerie

Latest Building News

05-04-2017
List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2017 that had not been received at SED as of approximately 4/29/2017. (Xls 22 KB)
04-27-2017
New Information on the Aid Related to the Water Testing Portion of the 2016-17 SAMS Form FB Schedule W (Water testing and Remediation)
04-20-2017
Implementation of Interest Rate Reduction on Assumed Amortizations for Building Aid
03-09-2017
Revised District SA-132 (Bond & Refunding Bond) and SA-135 (BAN) forms including new instruction pages are now available.

Interest Rates


Interest Rate Resetting

04-20-2017
Implementation of Interest Rate Reduction on Assumed Amortizations for Building Aid

12-16-2016
Potential Building Aid decreases due to interest rate reductions on assumed amortizations for aid:


Statewide Average Interest Rate

11-02-2016
The Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/15 and 6/30/16.

Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation

Water Testing and Remediation

04-27-2017
New Information on the Aid Related to the Water Testing Portion of the 2016-17 SAMS Form FB Schedule W (Water testing and Remediation)

01-04-2017

Time Sensitive
Updates to 2016-17 SAMS Schedule W (Water Testing and Remediation) are due by January 15, 2017

10-11-2016
Urgent/Time Sensitive
State Aid for the Testing of Water for Potential Lead Contamination and Installation of Effective Measures for Immediate Remediation

Districts must report 2015-16 actual and 2016-17 projected expenditures for water testing and remediation on the new 2016-17 SAMS Form FB Schedule W which is now listed with other Form FB schedules on the SAMS Forms menu. This new schedule supplements the SAMS software version released in July 2016, and must be completed as part of the district’s 2016-17 Form FB submission, even if the district’s Form FB has already been certified, and even if it has already been ‘Cleaned’ or ‘Cleaned with Issues’  for inclusion in the November 2016 frozen data file. (Districts that already certified the SAMS Form FB must use SAMS revision process to complete the new Form FB Schedule W).

Testing and remediation expenses as reported on the new SAMS Form FB Schedule W must be included in the November frozen data file. Please complete and submit Form FB Schedule W no later than Tuesday, October 25th, 2016. (Earlier submission greatly appreciated.)


08-27-2012
Immediate action required by Districts with Past Due final cost reports for Capital Construction Projects:
Past due final cost reports must be received in the State Aid office at SED by 12/31/12 or all Building Aid paid will be recovered and future aid payments will cease.


03-01-2012
Implementation of Chapter 97 of the Laws of 2011 Regarding Building Aid for Capital Projects Approved by SED on or after July 1, 2011:
Information on major changes in Building Aid for capital projects approved by SED's Office of Facilities Planning on or after July 1, 2011. (Pdf 90 KB)

SA-139 Request for Building Project Data

Please be aware of the importance of a timely, complete and accurate submission of the SA-139 forms. The "SA-139 receive date" is the date the SA-139 submission is considered complete and accurate and able to be entered on our State Aid system. This date is extremely important because it can affect when aid payments begin on prospective projects. There is statutory precedent for deferral of initial aid payments on prospective projects based on the SA-139 receive date.

Information regarding SA-139 submissions

Request for Building Project Data and Instructions Form SA-139 (Pdf 175 KB)


06-21-2011
Information regarding Aid on Sale or Transfer of School Buildings

Aid for Security Cameras, Metal Detectors and
Safety Devices for Electronic Partitions

02-05-2013
New York Secure Ammunition and Firearms Enforcement Act (NYSAFE): Impact on School District Building Aid

05-19-2011
New Maximum Cost Allowance for State Aid on the purchase and installation of security cameras beginning with 2012-13 Aid for expenses incurred JULY 1, 2011 and after.

Notice of change in claim process for State Aid on the purchase and installation of stationary metal detectors, security cameras and safety devices for electronic partitions beginning with 2009-10 aid

EXCEL (Expanding Our Children's Education and Learning)

Reminder Regarding NOT BONDING FOR THE EXCEL PORTION OF PROJECT COSTS:
State law prohibits using proceeds of DASNY bonds to finance project costs that have already been permanently financed with the proceeds of bonds .Therefore, DASNY cannot pay EXCEL funds to school districts to reimburse project costs that have already been permanently financed with bond proceeds.

EXCEL Cover Sheet now on District Web Pages:
District Level EXCEL Cover sheet is now available on each District's web page. It is located under the" Important Information about Building Aid" section.

Informational documents for Excel Aid:
Final Cost Report Submission for EXCEL Projects (dated May 2013)

Memo sent to Superintendents regarding Changing the EXCEL amount for a project and the Total Cost Check
EXCEL Final Cost Reports, Total Cost Check and Overpayments (dated June 2009)

Changing Certified EXCEL Amount (Pdf 43 KB)

Summary of New EXCEL Aid Information (5-07) (Pdf 44 KB)

Re-issue of July 2006 EXCEL Q&A Document (new information in items 6, 10 and 11)
July 2006 EXCEL Q&A Document (Pdf 66 KB) Updated (27-May-2007)

Informational Memo #1 From State Aid and Facilities Planning (Basic Program Information)
EXCEL Informational Memo #1 (Pdf 86 KB)

List of each School Districts' Maximum Apportionment under EXCEL
Table of Maximum Allocations

Spreadsheet for Estimating Maximum EXCEL Amount Available for an EXCEL Eligible Project
Template for Estimating Maximum EXCEL Amount
(Xls 27 KB)


Capital Exceptions Aid

Building Aid on Base Year Capital Outlay Expense for Certain Projects.
Link to information for Capital Exceptions Aid


District & BOCES Capital Construction Projects
with Final Cost Reports Due


List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2017 that had not been received at SED as of approximately 4/29/2017. (Xls 22 KB) (Published 05-04-2017)

List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2016 that had not been received at SED as of approximately 5/7/2016. (Xls 57 KB) (Published 05-26-2016)

List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2015 that had not been received at SED as of approximately 4/11/2015. (Xls 57 KB) (Published 05-06-2015)

List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2014 that had not been received at SED as of approximately 4/9/2014. (Xls 57 KB)

List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2013 that had not been received at SED as of approximately 5/17/13. (Xls 64 KB)


Selected Building Aid Ratios

Extract of Selected Building Aid Ratios by School District
2011-12 Extract of Selected Building Aid Ratios (pdf 48 KB)
2010-11 Extract of Selected Building Aid Ratios (pdf 48 KB)


SA-23 Building Aid Estimate Request

The preparation of building aid estimates has increased in complexity due to the recent changes in building aid law. Therefore, please allow a minimum two week turnaround timeframe from when the SA-23 Building Aid Estimate Request is received by the State Aid Unit until a completed SA-24 Building Aid Estimate is sent out by State Aid to the district. Thank you very much for your cooperation in this matter.
SA-23 Form Building Aid Estimate Request (Pdf 30 KB)


Informational memo for Reimbursement for the approved expenditures for the refinancing of bonds. Includes Q & A and sample calculation of aid on the costs of refinancing.
(Question #1 updated 06-23-2003)
Please note the SA-132A form referenced in this memo is no longer in effect.
Refinancing Memo

Reorganization Incentive Aid

List of School Districts reorganizations and information regarding School District Reorganization Incentive Aid. Chart includes Reorganization Aid for School Districts that have reorganized.
Reorganization Incentive Aid Chart (Xls 42 KB) (Updated July-2013)


HNSBAR (High Need Supplemental Building Aid Ratio)

Information on the High Need Supplemental Building Aid Ratio (HNSBAR)
HNSBAR Information List of School Districts that are Eligible for High Need Supplemental Building Aid Ratio
HNSBAR District List (Xls 58 KB) Dated (08-Jun-2005)


Utilization of RESCUE Funds

Utilization of RESCUE Funds: A Report to the Governor and Legislature, February 3, 2003
Note: Report Contains district listings of RESCUE 1 and RESCUE 2 maximum amounts, amounts paid, amounts unclaimed, and filing deadlines
Utilization of RESCUE Funds Report (Pdf 163 KB) Dated (19-Feb-2003)
Important Notice Regarding the Retention of the Cost Allowances & Bond Percentage For Building Aid Purposes SA-130 Cover Sheet Form
SA-130 Retention Cover Sheet Form
Important Notice Regarding the proper coding of the Energy Performance Contract (EPC) Debt Service in the ST-3.
EPC Notice ST-3
Information regarding State Aid On Capital Costs From Budgetary Appropriations Expended After 6/30/02
Capital Costs from Budgetary Appropriations Expended after 06/30/02
Informational Memo for Verification of Information Used To Calculate Building Aid On "Retro" Projects
Verification of info (Pdf 127 KB) Dated (30-May-2003)
Overview of State Building Aid Changes with Questions and Answers (03-20-02)
(Pdf 60 KB) Dated (04-Apr-2002)
Guidelines for Retroactive Assumed Amortization Waiver (Pdf 8 KB) Dated (30-Mar-2002)
Information about 2002-2003 Building Aid (Revised 03-08-02)
2002-03 Aidable Debt Service for Projects with Debt Outstanding as of July 1, 2002
(Pdf 21 KB) Dated (07-Mar-2002)
View 2002-03 aidable debt service for projects with debt outstanding as of July 1, 2002 for your district.
Informational memo including Questions and Answers for Capital Outlay Transition Grants
2002-03 Capital Outlay Transition Grants Updated (11-Apr-2003)
Last Updated: May 12, 2017