Transportation Allowable Expenditures

Some examples of transportation expenditures allowed for Transportation Aid are:

Purchase of buses

  1. Principal and interest payments on bond anticipation notes, bonds, and capital notes issued for financing bus purchases;
  2. Capital outlay expenditures (payment made from current budget appropriations).

Salaries for bus drivers, mechanics, and assistant drivers of buses transporting pupils with disabilities (if specified in the pupil's IEP)

Prorated salaries of central office support staff when such staff perform transportation program tasks and the percentage of time devoted to such tasks is clearly described in a written job description.

Supplies and materials

  1. Fuel, anti-freeze, oil, lubricants, tires, chains, maintenance and repair;
  2. Contract repair;
  3. Replacement parts.


  1. Premiums on public liability insurance;
  2. Premiums on property damage insurance;
  3. Premiums on personal injury protection insurance;
  4. Premiums on uninsured motorist insurance;
  5. Premiums on bus fire insurance;
  6. Premiums on health, dental and life insurance for transportation personnel;
  7. Premiums on collision insurance;
  8. Premiums on insurance for the bus garage.

District-owned bus garage

  1. Heat, light, electricity, and telephone;
  2. Custodial salaries;
  3. Custodial supplies;
  4. Water and sewer charges;
  5. Uniforms;
  6. Garage repair and maintenance.

Bridge and highway tolls when on a regularly scheduled route

Expenditures for computerized bus routing services, with approval of the Education Department. Annual licensing or service fees do not require approval.

"Non-fixed" equipment items directly related to transportation

Bus driver training and physicals

Video cameras on school buses

In-State travel and conferences

Publications and organization dues

Radio transmission and computer equipment, with prior approval of the Education Department

Fringe benefits, including retirement on aidable salaries

Expenditures for consultant services, with approval of the Education Department if following criteria are satisfied:

  1. The consultant services resulted in a more efficient, economical or safe transportation program, and
  2. The consultant services resulted in district staff being better able to manage the transportation program.
Last Updated: May 31, 2017