Welcome to the State Aid Office at the
New York State Education Department


State Aid Office Mission: To determine and distribute the correct amount of State Aid to public school districts and BOCES in a timely manner, and provide accurate and timely data for use in State Aid projections.

Latest News


01-04-2024
Reminder - Upcoming Deadline
To guarantee inclusion in the February 15th database file, all changes to 2023-2024 SAMS should be submitted by January 16, 2024.


12-27-2023
NEW 2024-25 Estimated Foundation Aid Output Report is available within SAMS and to the Public. This projected output report reflects current law legislation as of the beginning of the school year.
The Estimated Foundation Aid Output Report will not reflect changes proposed in the Executive Budget and will be unavailable after the Enacted Budget is accepted. Please use your state aid runs for projected values at that time. In addition, this Data Sources for the Executive and Enacted Budget Runs provides helpful information for understanding the sources of the data used in projecting your district’s state aid for the upcoming Executive Budget Proposal and the Enacted Budget.


12-19-2023
2023-24 Description of Payment Schedule for General State Aid Payments Combined Fixed and Individualized Payment schedule with a Sustaining Spring Advance.
2023-24 Payment Schedule Description


12-7-2023
Now Available: 180 Day Model Calendar Available for Completion
The 180 Day Calendar for the 2023-24 School year is now available for district use. The 2024-25 School Year Model Calendar has been released for planning purposes only. Model Calendars


11-30-2023
2023-24 State Aid Output Reports now available within SAMS and to the Public.


11-7-2023
The Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/22 and 6/30/23.


10-5-2023
Reminder - Upcoming Deadline
To guarantee inclusion in the November 15th database file, all changes to 2023-2024 SAMS should be submitted by October 19, 2023.
9-28-2023
Now Available
ST-3 SAMS Training Webinar presented August 2023
Play Recording ( MPEG-4 video1hr 25 min)
ST-3 SAMS Training Presented Fall 2023 (powerpoint presentation 7,563KB)
9-28-2023
Now Available
BOCES SAMS Training Webinar presented September 2023
Play Recording ( MPEG-4 video1hr 25 min)
BOCES SAMS Powerpoint Presentation (powerpoint presentation 6,667 KB)

09-15-2023
Guidance on State Aid for Water Testing



9-11-2023
Now Available
2023-24 BOCES State Aid Claim Forms are now available in SAMS
For SAMS operating instructions/training materials go to SAMS/Training Materials

08-15-2023
Now Available
2023-24 BOCES State Aid Paper Forms and Instructions


08-10-2023
Now Available - 2023-24 Claim Forms are now available in SAMS
For SAMS operating instructions/training materials, go to SAMS Training Materials


08-9-2023
Changes to the ST-3 Form for the 2022-23 School Year (2023-24 Claim year SAMS)
List of changes to 2022-23 School Year ST-3 Form (2023-24 Claim Year)


08-2-2023
Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation.


08-2-2023
Information regarding SA-139 submissions
Request for Building Project Data and Instructions Form SA-139 (PDF doc 8.61 MB)


07-17-2023
Final Review of Fall 2022 Enrollment and Free and Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid (PDF doc 130 KB)


06-7-2023
Reminder
June 30, 2023 Expiration of Statute of Limitations on Certain State Aid Claims


05-22-2023
2023-2024 Charter School Basic Tuition and Supplemental Basic Tuition
Listing of 2023-24 Charter School Basic Tuition and Supplemental Basic Tuition Rates.(excel 63 KB)
Definition of 2023-24 Charter School Basic Tuition and Supplemental Basic Tuition Rates.


05-22-2023
Information from the Enacted budget on Foundation Aid plan requirements and data collection is now available. Reporting instructions will be emailed directly to districts required to complete this plan when available. These plans are due no later than July 1, 2023.


05-4-2023
Public Pension Accrual Pursuant to Chapter 56 of the Laws of 2022
Informational Memo to Superintendents (pdf 88 MB)
Application for all Districts except large 5 city School District (pdf 93 MB)


05-4-2023
Special Apportionment for Salary Expenditures to accrue to 2022-23 from 2023-24
Informational Memo to Superintendents (pdf 94 KB)
Application for all Districts except NYC and Yonkers (pdf 100 KB)


04-21-2023
Urgent: List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2023 that had not been received at SED as of approximately 4/15/2023. (Excel File 18 KB)

04-19-2023
2022-23 EPE Output Reports are now available within 2022-23 SAMS and to the Public.


04-5-2023
Reminder - Upcoming Deadline
To guarantee inclusion in the May 15th database file, all changes to 2022-2023 SAMS should be submitted by April 15, 2023.

02-7-2023
Building Aid Late Final Cost Report Penalty Forgiveness
Section 9 of Part A of Chapter 56 of the Laws of 2022 amends Education Law §3602(6)(k) relating to building aid penalties due to delinquent submission of final cost reports by school districts, where such penalty was recouped by the state after July 1, 2013. The law provides the Commissioner the authority to consider these expenses as valid and eligible for aid under certain conditions. We have reviewed our records, identified relevant penalties, and will be notifying all district superintendents via email in the near future (example of the penalty email and no penalty email). If you believe the information in this notification is in error, please contact us by email.

Penalties considered by the Department to be valid for forgiveness after the last scheduled aid payment in the year in which the penalty was taken will be placed on the prior year claims list, as required by Education Law §3604(5). Funds appropriated for the prior year claims list are provided sequentially, in the order that it has been approved for payment by the commissioner. The 2022-23 enacted state budget was the second year in which no funding was provided to satisfy new or existing claims on this list. The 2023-24 executive budget proposal does not include funding to satisfy these claims.


02-06-2023
2023-24 Executive Budget School Aid Estimates On The NYS Division of Budget Website

To view your district's estimates enter your district 6-digit BEDS code or district name in the top left hand corner under View District Data.


02-3-2023
Reminder: The Office of State Aid has posted a list of Frequently Asked Questions about attendance, including information regarding instructional hours and session days for state aid purposes.

01-23-2023
Now Available: 180 Day Model Calendar Available for Completion
The 180 Day Calendar for the 2022-23 School year is now available for district use. The 2023-24 School Year Model Calendar has been released for planning purposes only. Model Calendars


11-23-2022
2022-23 State Aid Output Reports now available within SAMS and to the Public.


10-12-2022
2022-23 Description of Payment Schedule for General State Aid Payments Combined Fixed and Individualized Payment schedule with a Sustaining Spring Advance.
2022-23 Payment Schedule Description


10-06-2022
Reminder - Upcoming Deadline
To guarantee inclusion in the November 15th database file, all changes to 2022-2023 SAMS should be submitted by October 15, 2022.

09-22-2022
Statewide Interest Rate for Assumed Amortizations of Transportation Capital Expenses for the 2022-23 Aid Year


08-24-2022
August Accounting and Financial Reporting for Leases as Required by GASB Statement No. 87
The Governmental Accounting Standards Board released Statement No. 87 (GASB 87) – Leases in June of 2017 and was originally effective for reporting periods beginning after December 15, 2019. However, due to COVID, in May 2020, the Governmental Accounting Standards Board postponed the implementation date for the new lease standard, GASB 87 to June 15, 2021. Therefore, in the 2021-2022 school year, Districts should have implemented GASB 87 in their financial reporting.

The Office of the State Comptroller (OSC) established 26 accounts for the 2022-2023 SAMS ST-3 to comply with GASB 87 and has released Accounting and Financial Reporting for Leases as Required by GASB Statement No. 87


08-19-2022
Bus borrowing information on Schedule F6 is required by September 1 in order for the State Aid Office to calculate a statewide average interest rate for transportation capital assumed amortization calculations.

Information regarding 2022-23 SAMS Schedule F6 filing


08-15-2022
Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation.


08-11-2022
Now Available - 2022-23 Claim Forms are now available in SAMS
Note: The 180 Days Calendar Form Set will be released soon.
For SAMS operating instructions/training materials, go to SAMS Training Materials


07-28-2022
School Districts’ 2022-23 School Year Foundation Aid Increase Plans

Section 10-d of part A of chapter 56 of the laws of 2021, as amended by §5-b of part A of chapter 56 of the laws of 2022, requires school districts receiving a Foundation Aid increase of more than 10% or $10,000,000 to create plans on how these funds will be used to address student performance and need. School districts were required to submit their 2022-23 school year plans by July 1, 2022.

Districts submitted their plans via a State Budget Reporting and Foundation Aid Survey that included both the Foundation Aid Increase and the ARP LEA State Budget Reports. In accordance with the statute, these combined reports are now available on the NYSED website.

Not all of the posted reports contain the Foundation Aid section of the survey as more LEAs were required to submit plans for the ARP funds. The list of school districts required to submit a Foundation Aid Increase Plan is posted along with guidance on the requirements.


06-22-2022
Aid for Services Provided to Students With Disabilities Over 21

Chapter 223 of the Laws of 2022 provides that a school district may provide educational services in the 2022-23 and 2023-24 school years to a student who turned 21 years old during the 2021-22 school year and was enrolled in the school district and receiving special education services pursuant to an individualized education plan. This law does not amend the statute governing state aid eligibility for students with disabilities over the age of 21. Services for students with disabilities over the age of 21 continue to be ineligible for state aid.

The Department previously issued a memorandum on the use of certain federal funds for this purpose. This memorandum clarifies that a Local Educational Agency (LEA) may, in its discretion, use a portion of its federal ESSER or GEER allocations to provide recovery services to support students over the age of 21 who have lost instructional time due to the COVID-19 pandemic.


06-2-2022
Reminder
June 30, 2022 Expiration of Statute of Limitations on Certain State Aid Claims


05-24-2022
180 Days and Cancelled January Regents Exams
The Department has cancelled the June U.S. History Regents exam, scheduled June 1, 2022. For state aid purposes, the days on which the Regents exams were previously scheduled to be held will operate like any day during the school year without a Regents exam. Instructional time will count towards the minimum hourly requirement and session days will count towards the statutory 180 day minimum. Districts planning to excuse grades seven through twelve on these days may continue to do so, provided that the district meets the 180 day and minimum hourly requirements exclusive of this time.


05-20-2022
2022-2023 Charter School Basic Tuition and Supplemental Basic Tuition
Listing of 2022-23 Charter School Basic Tuition and Supplemental Basic Tuition Rates.(excel 45 KB)
Definition of 2022-23 Charter School Basic Tuition and Supplemental Basic Tuition Rates.


05-20-2022
Information from the Enacted budget on Foundation Aid plan requirements and data collection is now available. Reporting instructions will be emailed directly to districts required to complete this plan when available. These plans are due no later than July 1, 2022.
Please note, due to statutory changes, this is a different approach than last year.


04-13-2022
2021-22 EPE Output Reports are now available within 2021-22 SAMS and to the Public.


04-11-2022
2022-23 State Aid Projections: Preliminary Estimate of 2022-23 and 2022-23 State Aids Payable under Section 3609 plus Other Aids are available on each district page. The booklet and additional information will not be mailed to each district. Instead, all information is available online.

The Definitions and Explanations of aids displayed on 2022-23 State Aid Estimates booklet is available. To access information for your district, visit the State Aid home page and enter your district name or the first six digits of your BEDS code in the search bar at the top left of the page. The “2022-23 State Aid Projections Foundation Aid” was updated 04-12-2022.


03-30-2022
Reminder - Upcoming Deadline
To guarantee inclusion in the May 15th database file, all changes to 2021-2022 SAMS should be submitted by April 15, 2022.


02-28-2022
On February 28, 2022, the Non-Allowable Pupil Decimal (NAPD) Preparation and Filing memo was emailed to all School District State Aid Designees. Additional information and a list of districts required to file the NAPD worksheet using 2021-22 school year data is now available.
NAPD Information


01-13-2022
Eligibility for State Reimbursement of Federal CARES, CRRSA and ARP Expenditures
CARES Act Guidance Documents for LEAs
CRRSA Act Guidance Documents for LEAs
LEA Guidance Documents


12-22-2021
180 Days and Cancelled January Regents Exams
The Department has cancelled January Regents exams. For state aid purposes, the days on which the Regents exams were previously scheduled to be held will operate like any day during the school year without a Regents exam. Instructional time will count towards the minimum hourly requirement and session days will count towards the statutory 180 day minimum. Districts planning to excuse grades seven through twelve on these days may continue to do so, provided that the district meets the 180 day and minimum hourly requirements exclusive of this time.


12-21-2021
Reminder
How to Properly Execute and File Transportation Contracts to Prevent Aid Deductions


12-20-2021
The Resident Weighted Average Daily Attendance (RWADA) Aid Ratio for 2022-2023 Projected Aid has been updated due to a change in the Statewide Average AV/RWADA. Please review the Resident Weighted Average Daily Attendance (RWADA) and RWADA Aid Ratios Report for the update.

See the SAMS Public Reports to view the Output Report.


11-17-2021
Statewide Interest Rate for Assumed Amortizations of Transportation Capital Expenses for the 2021-22 Aid Year


10-26-2021
2021-22 Description of Payment Schedule for General State Aid Payments Combined Fixed and Individualized Payment schedule with a Sustaining Spring Advance.
2021-22 Payment Schedule Description

10-22-2021
The Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/20 and 6/30/21.


10-08-2021
The 180 Days Calendar form set is now available in SAMS, and districts should now be able to enter and certify their data. If you have any questions or concerns with the 180 day form set please contact 180days@nysed.gov.
09-23-2021
Waivers for Minimum Instructional Hour Requirements
Waivers for minimum instructional hour requirements will be available in the SAMS calendar collection.
09-23-2021
Reporting Federal CRRSA and ARP Funds on the ST-3
A reminder about OSC guidance around reporting funds from Coronavirus Response and Relief Supplemental Appropriations and the American Rescue Plan on the ST-3.
09-02-2021
Now Available - 2021-22 BOCES State Aid Claim Forms are now available in SAMS
For SAMS operating instructions/training materials go to SAMS/Training Materials


08-19-2021
Bus borrowing information on Schedule F6 is required by September 1 in order for the State Aid Office to calculate a statewide average interest rate for transportation capital assumed amortization calculations.
Information regarding 2021-22 SAMS Schedule F6 filing


08-06-2021
Now Available - 2021-22 Claim Forms are now available in SAMS
For SAMS operating instructions/training materials, go to SAMS Training Materials


08-05-2021
Session Prior to September 1
Education Law §3205(1)(c) provides that students are required to attend full time instruction beginning with the first day of September in which school is in session. Instruction provided before students are required to attend cannot be counted towards the instructional minimum requirement of 180-days. Per Commissioners Regulation §175.5(h), districts may hold superintendents conferences in the last two weeks of August. Up to four of these superintendent conferences will count toward the 180-day requirement. Districts scheduling at least 180 days of session between September 1 and Regents Rating Day may schedule supplemental session days prior to September 1.


07-23-2021
Aid for Services Provided to Students With Disabilities Over 21

Chapter 167 of the Laws of 2021 provides that a school district may provide educational services in the 2021-22 and 2022-23 school years to a student who turned 21 years old during the 2019-20 or 2020-21 school years and was enrolled in the school district and receiving special education services pursuant to an individualized education plan.  This law does not amend the statute governing state aid eligibility for students with disabilities over the age of 21.  Services for students with disabilities over the age of 21 continue to be ineligible for state aid.

The department issued a memorandum on the use of certain federal funds for this purpose. This memorandum clarifies that a Local Educational Agency (LEA) may, in its discretion, use a portion of its federal ESSER or GEER allocations to provide recovery services to support students over the age of 21 who have lost instructional time due to the COVID-19 pandemic.


07-08-2021
Final Review of Fall 2020 Enrollment and Free and Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid (PDF doc 152 KB)


07-7-2021
Release of OSC Bulletin on Federal Education Stimulus Funding


06-8-2021
Reminder
June 30, 2021 Expiration of Statute of Limitations on Certain State Aid Claims


06-07-2021
Reminder: Form FT Revisions Required for Certain COVID Transportation Expenditures

An FAQ has been posted on education law changes in the 2021-22 Enacted State Budget governing eligibility of certain COVID transportation expenditures for state transportation aid. This FAQ includes detailed instructions on revising 2019-20 claims for 2020-21 aid in SAMS. As a result of the changes in the 2021-22 enacted budget, school districts will most likely need to revise their 2020-21 SAMS Claim Year (2019-20 school year) submission. All revisions must be submitted in SAMS before June 30, 2021.


05-21-2021
2021-2022 Charter School Basic Tuition and Supplemental Basic Tuition

Listing of 2021-22 Charter School Basic Tuition and Supplemental Basic Tuition Rates.

Definition of 2021-22 Charter School Basic Tuition and Supplemental Basic Tuition Rates.

05-18-2021
Information from the Enacted budget on Foundation Aid plan requirement is available


05-12-2021
Remote Snow Day Pilot for 2021-22 School Year
Continuing the Department’s ongoing efforts to provide districts with flexibility in meeting local needs during the pandemic, the Department has continued the snow day pilot. This pilot may allow school districts to pivot to remote instruction on what would otherwise be a day of school closure due to a snow emergency.

2021-22 School Year COVID-19 Snow Day Pilot Program (PDF 125 KB)

05-03-2021
Eligibility of Certain COVID Transportation Expenditures for State Transportation Aid

An FAQ has been posted on education law changes in the 2021-22 Enacted State Budget governing eligibility of certain COVID transportation expenditures for state transportation aid.  This FAQ includes detailed instructions on revising 2019-20 claims for 2020-21 aid in SAMS. 



03-16-2021
On March 16, 2021, the Non-Allowable Pupil Decimal (NAPD) Preparation and Filing memo was emailed to all School District State Aid Designees. Additional information and a list of districts required to file the NAPD worksheet using 2020-21 school year data is now available.
NAPD Information


03-02-2021
Juneteenth 2021-22 School Year Calendar Planning
General Construction Law §24 provides rules for holiday observance: Section 24 stipulates that any holiday that falls on a Sunday is observed on the Monday after. For example, Juneteenth falls on Sunday, June 19 in 2022, and will be observed on Monday the 20th. The law does not require that holidays falling on a Saturday are observed on a Friday. In 2021, June 19 falls on a Saturday, so districts are not obligated to close for this holiday.

The 2021 regents examination notice specifies that no exams were scheduled on Friday, June 18, 2021 “to allow for the weekday observance of the Juneteenth holiday.” Friday, June 18 is still an allowable session day, so it is up to the discretion of the district to close in observance or not.


09-08-2021
Remote Snow Day Pilot for 2020-21 School Year

As part of the Department’s ongoing efforts to provide districts with flexibility in meeting local needs during the pandemic, the Department is establishing a one-year pilot to enable school districts, at district option, and consistent with each district’s re-opening educational plan, to pivot to remote instruction to provide continuity of instruction on what would otherwise be a day of school closure due to a snow emergency.  This pilot is in effect for the 2020-21 school year, after which the Department will review the outcome of the pilot in determining whether to continue this flexibility in subsequent school years.

02-01-2021
Clarification on Release of State Aid and P-12 Grant Program Payments Subjected to 20% DOB Withholdings

The Division of the Budget (DOB) has informed NYSED that DOB will, at some point, be providing approval for NYSED to make, prior to the end of the 2020-21 state fiscal year, the payments for state aid and other P-12 grant programs that DOB has subjected to 20% withholding. However, please be aware that NYSED is unable to make these payments until DOB provides NYSED with funding and with approval as to the date these payments may be made. NYSED will notify school districts when DOB approval is received and when school districts may expect to receive currently withheld funds.

01-22-2021
2021-22 Executive Budget School Aid Estimates On The NYS Division of Budget Website

To view your district's estimates enter your district 6-digit BEDS code or district name in the top left hand corner under View District Data.


12-23-2020
Reminder - Upcoming Deadline
To guarantee inclusion in the February Database file, all changes to 2020-2021 SAMS should be submitted by January 15, 2021.


09-24-2020
Statewide Interest Rate for Assumed Amortizations of Transportation Capital Expenses for the 2020-21 Aid Year
Transportation Capital Expense Statewide Average Interest Rates


08-20-2020
On August 13, 2020, Division of the Budget (DOB) issued the FY 2021 First Quarterly State Budget Financial Plan Update which notes that, in the absence of Federal action since enactment of the FY 2021 budget, DOB began withholding 20 percent of most local aid payments in June, and that all or a portion of these withholds may be converted to permanent reductions, depending on the size and timing of new Federal aid, if any.

In July, DOB began approving General Support for Public Schools (GSPS) payments to school districts (including 3609-a General Aid, 3609-b Excess Cost Aid, and 3609-d BOCES Aid payments) at 80% of the otherwise scheduled amounts.

DOB’s Updated Financial Plan includes $8.2 billion in recurring local aid reductions, and states that the earliest DOB expects to transmit a detailed aid-to-localities reduction plan to the Legislature is late in the second quarter of the State’s FY 2021, and that, in the absence of unrestricted Federal aid, DOB will continue to withhold a range of payments through the second quarter of FY 2021.


08-18-2020
Now Available - 2020-21 Claim Forms are now available in SAMS
For SAMS operating instructions/training materials, go to SAMS Training Materials


07-17-2020
Final Review of fall 2019 Enrollment and Free and Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid (PDF doc 237 KB)


07-17-2020
Reminder
How to Properly Execute and File Transportation Contracts to Prevent Aid Deductions


07-15-2020
2020-21 BOCES State Aid Paper Forms and Instructions

06-17-2020
Reminder
June 30, 2020 Expiration of Statute of Limitations on Certain State Aid Claims


06-12-2020
Information regarding SA-139 submissions


06-12-2020
Statewide Average Interest Rate
Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation.


04-16-2020
URGENT: IMPORTANT NOTICE REGARDING FINAL COST REPORT SUBMISSIONS
04-08-2019
Important Reminder

Updating School District and BOCES SAMS State Aid Data for 2019-20 Aid and 2020-21 Projections


04-08-2020
2019-20 EPE Output Reports are now available within 2019-20 SAMS and to the Public.


03-31-2020
Clarification on 180-day Requirements in Light of Executive Orders 3/30/2020. For further questions regarding the 180 day requirement, please email 180days@nysed.gov. More information and guidance for other State Education program areas can be found on SED’s Coronavirus (COVID-19) information page(s).


03-30-2020
Provision of Services to Students with Disabilities During Statewide School Closures Due to Novel Coronavirus (COVID-19) Outbreak in New York State


03-18-2020
Additional Guidance on Statewide School Closures Due to Novel Coronavirus (COVID-19) Outbreak in New York State


02-21-2020
ESSA Financial Transparency Reports

The Office of Education Finance has posted a revised ESSA Financial Transparency Guidance for School Business Offices, superseding the version posted last month. The revised document makes the following changes/clarifications:

  • Clarifies that Private Purpose Trust Fund expenditures and Interfund transfers should not be reported, rather than treated as an exclusion.
  • Clarifies that Other Post-Employment Benefits (OPEB) should be reported, and included within the "G2-All Other Benefits" category.
  • Corrects that accounts A2250.15, A2259.15, A2280.15, and F2259.15 should be reported in "E1-Classroom Salaries" rather than "D1-Classroom Salaries".
  • Corrects that A1240.15 should be reported in "F1-Other Central Administration Salaries"
  • Inserts Appendix B, which was not included in the January version

In addition, Appendix A and Appendix B has been posted in Excel format for your convenience.

A training video will be forthcoming shortly.  All materials may be found at the ESSA Financial Transparency site.

For more information or answers to your questions, please contact (518) 486-2266 or ESSAFinTrans@nysed.gov


1-24-2020
2020-21 Executive Budget School Aid Estimates On The NYS Division of Budget Website

To view your district's estimates enter your district 6-digit BEDS code or district name in the top left hand corner under View District Data.


01-02-2020
Reminder - Upcoming Deadline
To guarantee inclusion in the February 15th database file, all changes to 2019-20 SAMS should be submitted by January 15, 2020.


12-16-2019
On December 6, 2019, Governor Cuomo signed Chapter 605 of the Laws of 2019 into law, which will allow SED to waive the days of session requirement on days for which school districts were required to close due to a properly executed local or state-level state of emergency. In some cases, this may mean that a used snow day that occurred during a declared state of emergency need not be made up, or that subsequent vacation days do not need to be re-purposed into a session day. This legislation is retroactively effective beginning with the 2019-20 school year (July 1, 2019). The State Aid Office will provide further information in the near future on how this change may impact your minimum instructional hour and days of session requirements, and what information will be necessary to confirm the proper execution of a state of emergency.


10-10-2019
900/990 Hour Requirement Information - Troubleshooting Tips

Troubleshooting Tips for the 180 Day Calendar and Waiver Forms


10-03-2019
900/990 Hour Requirement Information - Instructional Time Waiver

Minimum Instructional Hours Waiver for the 2018-19 through 2021-22 School Years


09-13-2019
Latest Attendance News
As a reminder, the Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues.

The new SAMS claim forms for this waiver will be made available next week (the week of September 16th), and the Office of State Aid will provide two webinar sessions to demonstrate the forms and answer questions. More information, as well as the dates and times for the webinars, will be available when the forms are activated. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate).

Please direct any questions to 180days@nysed.gov.


08-29-2019
2019-20 State Aid Calendar of Deadlines


08-14-2019
Changes to the ST-3 Form for the 2018-19 School Year (2019-20 Claim year SAMS)
List of changes to 2018-19 School Year ST-3 Form (2019-20 Claim Year)


08-12-2019
Now Available - 2019-20 Claim Forms are now available in SAMS
For SAMS operating instructions/training materials, go to SAMS Training Materials


07-31-2019
Now Available - 2019-20 FTE Calculator of Student Full Time Equivalent Attendance


07-18-2019
Instructional Time Waiver

The Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues.

More information on this process will be forthcoming from the State Aid Office later this summer. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate).

Please direct any questions to 180days@nysed.gov.


07-17-2019
Final Review of fall 2018 Enrollment and Free & Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid (PDF doc 40 KB)


07-12-2019
2019-20 State Aid Handbook (PDF doc 754 KB)


06-12-2019
NEW! 2018-19 and 2019-20 Model Calendar Spreadsheet Version 2.1 (External Links 411 KB)
Note: Version 2.1 is for School Districts using a Superintendent’s conference day June 27, 2019 to avoid falling below 180 days.

New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year)


06-03-2019
Important Notice on Building Aid Form Submissions


05-31-2019
ESSA Financial Transparency Reports

The ESSA Financial Transparency Report Preliminary Draft Guidance is now available for school district review. NYSED is providing a Feedback Period until July 17, 2019. If you would like to submit feedback, please see the survey link at the site above. Any questions may be directed to ESSAFinTrans@nysed.gov.


05-31-2019
Counting 180 Days of Session for 2018-19: Scheduling a Superintendent’s Conference Day on Thursday, June 27th 2019


05-21-2019
2019-2020 Charter School Basic Tuition and Supplemental Basic Tuition

Definition and listing of 2019-20 Charter School Basic Tuition and Supplemental Basic Tuition Rates.


04-19-2019
2018-19 EPE Output Reports now available within 2018-19 SAMS and to the Public.


04-03-2019
Important Reminder

Updating School District and BOCES SAMS State Aid Data for 2018-19 Aid and 2019-20 Projections


04-01-2019
2019-20 State Aid Projections: Preliminary Estimate of 2018-19 and 2019-20 State Aids Payable under Section 3609 plus Other Aids


1-16-2019
New Calendar Requirements for the 2018-19 School Year and Beyond
In September 2018, the Board of Regents adopted a new minimum instruction requirement, which amended the previous requirement of a daily minimum number of hours for each of the 180 days (5.0/5.5 hours) to an annual aggregate number of hours over the period of 180 days in total (900/990 hours). To assist school districts in the development and tracking of their individual calendars, SED has developed a model calendar spreadsheet tool. Click here to view the model calendar and other information.


1-04-2019
Reminder - Upcoming Deadline
To guarantee inclusion in the February Database file, all changes to 2018-2019 SAMS should be submitted by January 15, 2019


12-13-2018
The Resident Weighted Average Daily Attendance (RWADA) Aid Ratio for 2019-20 Projected Aid has been updated due to a change in the Statewide Average AV/RWADA. Please review the Resident Weighted Average Daily Attendance (RWADA) and RWADA Aid Ratios Report for the update.

See the SAMS Public Reports to view the Output Report.


07-13-2018
Drop in Aid on 1718 PUB State Aid Output Reports Based on 1617 Enrollment Year High Cost Public STACs (see STAC Unit Homepage for details)


04-20-2018
Revised 180-day Requirement Regulations and Guidance
Following the 60-day public comment period required under the State Administrative Procedure Act, on April 10, 2018, the Board of Regents adopted a revised version of Commissioner’s Regulation §175.5 regarding the minimum instruction required for the receipt of state aid based on the public comment received (click here to view the regulation and background). The Board of Regents also directed the Commissioner to work with individual school districts as they transition to implement the regulation. The revised rule will also be published in the State Register on April 25, 2018 for an additional 30-day public comment period pursuant to the State Administrative Procedure Act. The Department anticipates that the revised regulation will be presented to the Board of Regents for permanent adoption at the June 2018 Regents meeting and any comments received during this public comment period will be considered in the final adoption.


Last Updated: July 6, 20211