Payment Information
Contact: Joshua StaplesLatest News
12-12-2025
2025-26 Description of Payment Schedule for General State Aid Payments Combined Fixed and Individualized Payment schedule with a Sustaining Spring Advance.
2025-26 General State Aid Payment Schedule
12-04-2025
2023-24 General Aid and Excess Cost Aid Final Adjustments
10-1-2025
Information regarding Spreading Overpayment Deductions Over Three Years Pursuant to Education Law 3604(5)
Memo to Superintendents of Public School Districts and District Superintendents
Application requesting a Three Year Overpayment Recovery
(
162 KB)
7-24-2025
Distraction Free Schools Reporting on the ST-3
School districts will be receiving payments this school year for the newly passed “Distraction Free Schools” policy. Please report these revenues in Other State Aid (A3289) on Line 108 of Schedule A3 of the ST-3 while including a description in the respective Specify Box. Please also record any expenditures using these funds with the expenditure codes consistent with their use – there is no need to directly specify what these funds were spent on within the ST-3 with a new expenditure code or Specify Box.
07-11-2025
2025 Distraction-Free Schools: Guidance on Funding
05-28-2025
2022-23 General Aid and Excess Cost Aid Final Adjustments
04-28-2025
Special Apportionment for Salary Expenditures to accrue to 2024-25 from 2025-26
Informational Memo to Superintendents ( 101 KB)
Application for all Districts except NYC and Yonkers ( 73 KB)
04-28-2025
Public Pension Accrual Pursuant to Chapter 56 of the Laws of 2024
Informational Memo to Superintendents ( 95 KB)
Application for all Districts except large 5 city School District ( 68 KB)
05-1-2024
Special Apportionment for Salary Expenditures to accrue to 2023-24 from 2024-25
Informational Memo to Superintendents ( 94 KB)
Application for all Districts except NYC and Yonkers ( 99 KB)
04-2-2024
Information regarding Spreading Overpayment Deductions Over Three Years Pursuant to Education Law 3604(5)
Memo to Superintendents of Public School Districts and District Superintendents
Application requesting a Three Year Overpayment Recovery
( 98 KB)
01-8-2024
2020-21 General Aid and Excess Cost Aid Final Adjustments
02-01-2021
Clarification on Release of State Aid and P-12 Grant Program Payments Subjected to 20% DOB Withholdings
08-20-2020
On August 13, 2020, Division of the Budget (DOB) issued the FY 2021 First Quarterly State Budget Financial Plan Update which notes that, in the absence of Federal action since enactment of the FY 2021 budget, DOB began withholding 20 percent of most local aid payments in June, and that all or a portion of these withholds may be converted to permanent reductions, depending on the size and timing of new Federal aid, if any.
In July, DOB began approving General Support for Public Schools (GSPS) payments to school districts (including 3609-a General Aid, 3609-b Excess Cost Aid, and 3609-d BOCES Aid payments) at 80% of the otherwise scheduled amounts.
DOB’s Updated Financial Plan includes $8.2 billion in recurring local aid reductions, and states that the earliest DOB expects to transmit a detailed aid-to-localities reduction plan to the Legislature is late in the second quarter of the State’s FY 2021, and that, in the absence of unrestricted Federal aid, DOB will continue to withhold a range of payments through the second quarter of FY 2021.
Late-Filed Independent Audits
Impact of late filed Independent Audits on State Aid Payments
Districts that have not yet submitted the Independent Audit Report
Payment Schedules and Policy
2025-26 Description of Payment Schedule for General State Aid Payments Combined Fixed and Individualized Payment schedule with a Sustaining Spring Advance.
2025-26 General Payment Schedule Description
Charts of Mandated Payment Dates and Sections of Law
Mandated Payment Dates and Sections of Law by Month (Revised - 07/21/2025)
Mandated Payment Dates and Sections of Law by Aid Type
Payment Schedule and Policy Regarding Aid Adjustments Occurring After the Last Scheduled Aid Payments for a Given Year
Schedule and Policy memo
June 30, 2025 Expiration of Statute of Limitations on Certain State Aid Claims
Accruals
Special Apportionment for Salary Expenditures to accrue to 2024-25 from 2025-26.
Informational Memo to Superintendents ( 94 KB)
Application for all Districts except NYC and Yonkers ( 99 KB)
Public Pension Accrual Pursuant to Chapter 56 of the Laws of 2024
Informational Memo to Superintendents ( 95 KB)
Application for all Districts except large 5 city School District ( 68 KB)
Three Year Overpayment Recovery
Information regarding Spreading Overpayment Deductions Over Three Years Pursuant to Education Law 3604(5)
Memo to Superintendents of Public School Districts and District Superintendents
Application requesting a Three Year Overpayment Recovery (
98 KB)
List of State Aid Payment Fund Codes assigned by the Bureau of State Aid to the various types of aid paid by the New York State Education Department
State Aid Payment Fund Codes
A list of all the payment certificates available for your district can be found on the State Aid web page after entering your district code or name. You should print all payment certificates so that you have a record of all payments and deductions made during a particular school year. Beginning with the 2005-06 school year, all payment certificates associated with payments made during the 2005-06 school year will remain on the web site until such time as the State Aid Payments End of School Year report is made available on the web.
2023-24 General Aid and Excess Cost Aid Final Adjustments
2022-23 General Aid and Excess Cost Aid Final AdjustmentsDistrict and BOCES Recordkeeping for Prior Year Revisions
Recordkeeping for Prior Year Revisions (8-17-2018)
Electronic Payments
Statewide Financial System and Accessing Remittance Information for any NYSED Payment
Accessing Remittance Information for any NYSED Payment
Information regarding Electronic Payments (ePayments) see the link below to the NYS Office of the State Comptroller http://www.osc.state.ny.us/vendors/