Welcome to the State Aid Office at the
New York State Education Department


State Aid Office Mission: To determine and distribute the correct amount of State Aid to public school districts and BOCES in a timely manner, and provide accurate and timely data for use in State Aid projections.

Latest News

 

08-22-2018
Bus borrowing information on Schedule F6 is required by September 4 in order for the State Aid Office to calculate a statewide average interest rate for transportation capital assumed amortization calculations.
Information regarding 2018-19 SAMS Schedule F6 filing


08-10-2018
Now Available - 2018-19 FTE Calculator of Student Full Time Equivalent Attendance


08-06-2018
Now Available - 2018-19 Claim Forms are now available in SAMS
For SAMS operating instructions/training materials, go to SAMS Training Materials

2018-19 Form A and Community Schools Set-aside Supplemental Schedule 8 is now available.


08-01-2018
Changes to the ST-3 Form for the 2017-18 School Year (2018-19 Claim year SAMS)
List of changes to 2017-18 School Year ST-3 Form (2018-19 Claim Year)


07-19-2018
Final Review of fall 2017 Enrollment and Free & Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid (PDF doc 40 KB)


07-13-2018
Drop in Aid on 1718 PUB State Aid Output Reports Based on 1617 Enrollment Year High Cost Public STACs (see STAC Unit Homepage for details)


07-11-2018
2018-19 State Aid Calendar of Deadlines


07-11-2018
2018-19 State Aid Handbook (PDF doc 715 KB)


06-25-2018
Statewide Average Interest Rate
Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation.


06-25-2018
SA-139 Request for Building Project Data
Please be aware of the importance of a timely, complete and accurate submission of the SA-139 forms. The "SA-139 receive date" is the date the SA-139 submission is considered complete and accurate and able to be entered on our State Aid system. This date is extremely important because it can affect when aid payments begin on prospective projects. There is statutory precedent for deferral of initial aid payments on prospective projects based on the SA-139 receive date.

Information regarding SA-139 submissions
Request for Building Project Data and Instructions Form SA-139 (Pdf 8.61 MB)


06-18-2018
Reminder
June 30, 2018 Expiration of Statute of Limitations on Certain State Aid Claims
04-25-2018
Special Apportionment for Salary Expenses to accrue to 2017-18 from 2018-19
Informational Memo to Superintendents (pdf 142 KB)
Application for all Districts except NYC and Yonkers (pdf 215 KB)
04-25-2018
Public Pension Accrual Pursuant to Chapter 59 of the Laws of 2017
Informational Memo to Superintendents (pdf 95 MB)
Application for all Districts except large 5 city School District (pdf 218 MB)
04-20-2018
Revised 180-day Requirement Regulations and Guidance

Following the 60-day public comment period required under the State Administrative Procedure Act, on April 10, 2018, the Board of Regents adopted a revised version of Commissioner’s Regulation §175.5 regarding the minimum instruction required for the receipt of state aid based on the public comment received (click here to view the regulation and background). The Board of Regents also directed the Commissioner to work with individual school districts as they transition to implement the regulation. The revised rule will also be published in the State Register on April 25, 2018 for an additional 30-day public comment period pursuant to the State Administrative Procedure Act. The Department anticipates that the revised regulation will be presented to the Board of Regents for permanent adoption at the June 2018 Regents meeting and any comments received during this public comment period will be considered in the final adoption.


04-20-2018
Urgent: List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2018 that had not been received at SED as of approximately 4/7/2018. (Excel File 22 KB)

04-02-2018
2018-19 State Aid Projections: Preliminary Estimate of 2017-18 and 2018-19 State Aids Payable under Section 3609 plus Other Aids


03-28-2018
Important Reminder
2017-18 Textbook, Software and Library Materials Aid will be Frozen April 30, 2018


03-27-2018
Important Reminder
Updating School District and BOCES SAMS State Aid Data for 2017-18 Aid and 2018-19 Projections


03-22-2018
Counting 180 Days of Session for 2017-18: Scheduling a Superintendent’s Conference Day on Monday, June 25th 2018


03-05-2018
On March 5, 2018, the Non-Allowable Pupil Decimal (NAPD) Preparation and Filing memo was emailed to all School District State Aid Designees. Additional information and a list of districts required to file the NAPD worksheet using 2017-18 school year data is now available.
NAPD Information


1-17-2018
2018-19 Executive Budget School Aid Estimates On The NYS Division of Budget Website


To view your district's estimates enter your district 6-digit BEDS code or district name in the top left hand corner under View District Data.


1-03-2018
Reminder - Upcoming Deadline
To guarantee inclusion in the February 15th database file, all changes to 2017-18 SAMS should be submitted by January 15, 2018.


12-05-2017
2017-18 State Aid Output Reports now available within SAMS and to the Public.


10-20-2017
New Automated Bus Purchase System Now Available in 2017-18 SAMS!
Release Announcement and District Guidance
SAMS Bus Purchase System Manual for District Users


10-16-2017
Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/16 and 6/30/17.
Building Aid Statewide Average Interest Rate
09-29-2017
Information regarding Spreading Overpayment Deductions Over Three Years Pursuant to Education Law 3604(5)
Memo to Superintendents of Public School Districts and District Superintendents
Application requesting a Three Year Overpayment Recovery (pdf 5 KB)
09-26-2017
Statewide Interest Rate for Assumed Amortizations of Transportation Capital Expenses for the 2017-18 Aid Year
Transportation Capital Expense Statewide Average Interest Rates
09-22-2017
Interest Rate Reduction on Assumed Amortizations for Building Aid Purposes
09-13-2017
2017-18 Description of Payment Schedule for General State Aid Payments Combined Fixed and Individualized Payment schedule with a Sustaining Spring Advance.
2017-18 Payment Schedule Description
09-11-2017
Late-Filed Independent Audits
Impact of late filed Independent Audits on State Aid Payments
08-31-2017
2017-18 State Aid Calendar of Deadlines
08-22-2017
Now Available
2017-18 FTE Calculator for the Calculation of Student Full time Equivalent Attendance
08-14-2017
Bus borrowing information on Schedule F6 is required by September 1 in order for the State Aid Office to calculate a statewide average interest rate for transportation capital assumed amortization calculations.
Information regarding 2017-18 SAMS Schedule F6 filing
08-11-2017
Important Reminder on SA-132 and SA-135 borrowing forms due September 1, 2017.
Notice on SA-132 and SA-135 submission deadline
08-11-2017
Important Reminder on SA-139 Submission deadline of October 16, 2017 for guaranteed inclusion in the November 2017 Frozen data file
Notice on SA-139 submission deadline
08-11-2017
Guidance on State Aid for Water Testing and Remediation (Revised 8/2017)
08-10-2017
Guidance for District and BOCES Accounting for Smart Schools Bond Act (SSBA)
(PDF doc PDF version)
Last Updated: August 22, 2018