Welcome to the State Aid Office at the
New York State Education Department


State Aid Office Mission: To determine and distribute the correct amount of State Aid to public school districts and BOCES in a timely manner, and provide accurate and timely data for use in State Aid projections.

Latest News


02-01-2021
Clarification on Release of State Aid and P-12 Grant Program Payments Subjected to 20% DOB Withholdings

The Division of the Budget (DOB) has informed NYSED that DOB will, at some point, be providing approval for NYSED to make, prior to the end of the 2020-21 state fiscal year, the payments for state aid and other P-12 grant programs that DOB has subjected to 20% withholding. However, please be aware that NYSED is unable to make these payments until DOB provides NYSED with funding and with approval as to the date these payments may be made. NYSED will notify school districts when DOB approval is received and when school districts may expect to receive currently withheld funds.

01-22-2021
2021-22 Executive Budget School Aid Estimates On The NYS Division of Budget Website

To view your district's estimates enter your district 6-digit BEDS code or district name in the top left hand corner under View District Data.


12-23-2020
Reminder - Upcoming Deadline
To guarantee inclusion in the February Database file, all changes to 2020-2021 SAMS should be submitted by January 15, 2021.


12-02-2020
2020-21 State Aid Output Reports now available within SAMS and to the Public.


10-29-2020
Statewide Average Interest Rate for Building Projects
The Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/19 and 6/30/20.


09-24-2020
Statewide Interest Rate for Assumed Amortizations of Transportation Capital Expenses for the 2020-21 Aid Year
Transportation Capital Expense Statewide Average Interest Rates


09-08-2020
Remote Snow Day Pilot for 2020-21 School Year

As part of the Department’s ongoing efforts to provide districts with flexibility in meeting local needs during the pandemic, the Department is establishing a one-year pilot to enable school districts, at district option, and consistent with each district’s re-opening educational plan, to pivot to remote instruction to provide continuity of instruction on what would otherwise be a day of school closure due to a snow emergency.  This pilot is in effect for the 2020-21 school year, after which the Department will review the outcome of the pilot in determining whether to continue this flexibility in subsequent school years.

09-03-2020
Districts may now submit COVID-19 Minimum Instructional Time Waivers in SAMS 2020-2021 Claim Year.  For the 2019-20 and 2020-21 school years, school districts may apply for a waiver from the minimum instructional hour requirement if, as a result of an Executive Order(s) of the Governor pursuant to the State of emergency declared for the COVID-19 crisis, or pursuant to Education Law 11 §3604(8), as amended by Chapter 107 of the Laws of 2020, or reopening procedures implemented as a result of the COVID-19 crisis, the district is unable to meet the requirement in either or both school years.

Districts may now submit 2019-2020 School Year Calendars in SAMS 2020-2021 Claim Year. 2019-20 School Year Model Calendar (Excel 525 KB)

2019-20 COVID Closure Reporting (PDF doc 84 KB)


08-20-2020
On August 13, 2020, Division of the Budget (DOB) issued the FY 2021 First Quarterly State Budget Financial Plan Update which notes that, in the absence of Federal action since enactment of the FY 2021 budget, DOB began withholding 20 percent of most local aid payments in June, and that all or a portion of these withholds may be converted to permanent reductions, depending on the size and timing of new Federal aid, if any.

In July, DOB began approving General Support for Public Schools (GSPS) payments to school districts (including 3609-a General Aid, 3609-b Excess Cost Aid, and 3609-d BOCES Aid payments) at 80% of the otherwise scheduled amounts.

DOB’s Updated Financial Plan includes $8.2 billion in recurring local aid reductions, and states that the earliest DOB expects to transmit a detailed aid-to-localities reduction plan to the Legislature is late in the second quarter of the State’s FY 2021, and that, in the absence of unrestricted Federal aid, DOB will continue to withhold a range of payments through the second quarter of FY 2021.


08-20-2020
Bus borrowing information on Schedule F6 is required by September 4 in order for the State Aid Office to calculate a statewide average interest rate for transportation capital assumed amortization calculations.
Information regarding 2020-21 SAMS Schedule F6 filing


08-18-2020
Now Available - 2020-21 Claim Forms are now available in SAMS
For SAMS operating instructions/training materials, go to SAMS Training Materials


07-17-2020
Final Review of fall 2019 Enrollment and Free & Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid (PDF doc 237 KB)


07-17-2020
Reminder
How to Properly Execute and File Transportation Contracts to Prevent Aid Deductions


07-15-2020
2020-21 BOCES State Aid Paper Forms and Instructions

07-08-2020
Guidance on State Aid for Water Testing


06-17-2020
Reminder
June 30, 2020 Expiration of Statute of Limitations on Certain State Aid Claims


06-12-2020
Information regarding SA-139 submissions


06-12-2020
Statewide Average Interest Rate
Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation.


05-21-2020
2020-2021 Charter School Basic Tuition and Supplemental Basic Tuition

Listing of 2020-21 Charter School Basic Tuition and Supplemental Basic Tuition Rates.

Definition of 2020-21 Charter School Basic Tuition and Supplemental Basic Tuition Rates.


05-12-2020
Special Apportionment for Salary Expenses to accrue to 2019-20 from 2020-21
Informational Memo to Superintendents (pdf 48 KB)
Application for all Districts except NYC and Yonkers (pdf 20 KB)


05-12-2020
Public Pension Accrual Pursuant to Chapter 59 of the Laws of 2019
Informational Memo to Superintendents (pdf 44 MB)
Application for all Districts except large 5 city School District (pdf 18 MB)


04-16-2020
URGENT: IMPORTANT NOTICE REGARDING FINAL COST REPORT SUBMISSIONS
04-08-2019
Important Reminder

Updating School District and BOCES SAMS State Aid Data for 2019-20 Aid and 2020-21 Projections


04-08-2020
2019-20 EPE Output Reports are now available within 2019-20 SAMS and to the Public.


04-03-2020
2020-21 State Aid Projections: Preliminary Estimate of 2019-20 and 2020-21 State Aids Payable under Section 3609 plus Other Aids are available on each district page. Pursuant to Executive Orders, the booklet and additional information will not be mailed to each district. Instead, all information is available online.

The Definitions and Explanations of aids displayed on 2020-21 State Aid Estimates booklet is available. To access information for your district, visit the State Aid home page and enter your district name or the first six digits of your BEDS code in the search bar at the top left of the page


03-31-2020
Clarification on 180-day Requirements in Light of Executive Orders 3/30/2020. For further questions regarding the 180 day requirement, please email 180days@nysed.gov. More information and guidance for other State Education program areas can be found on SED’s Coronavirus (COVID-19) information page(s).


03-30-2020
Provision of Services to Students with Disabilities During Statewide School Closures Due to Novel Coronavirus (COVID-19) Outbreak in New York State


03-18-2020
Additional Guidance on Statewide School Closures Due to Novel Coronavirus (COVID-19) Outbreak in New York State


02-21-2020
ESSA Financial Transparency Reports

The Office of Education Finance has posted a revised ESSA Financial Transparency Guidance for School Business Offices, superseding the version posted last month. The revised document makes the following changes/clarifications:

  • Clarifies that Private Purpose Trust Fund expenditures and Interfund transfers should not be reported, rather than treated as an exclusion.
  • Clarifies that Other Post-Employment Benefits (OPEB) should be reported, and included within the "G2-All Other Benefits" category.
  • Corrects that accounts A2250.15, A2259.15, A2280.15, and F2259.15 should be reported in "E1-Classroom Salaries" rather than "D1-Classroom Salaries".
  • Corrects that A1240.15 should be reported in "F1-Other Central Administration Salaries"
  • Inserts Appendix B, which was not included in the January version

In addition, Appendix A and Appendix B has been posted in Excel format for your convenience.

A training video will be forthcoming shortly.  All materials may be found at the ESSA Financial Transparency site.

For more information or answers to your questions, please contact (518) 486-2266 or ESSAFinTrans@nysed.gov


1-24-2020
2020-21 Executive Budget School Aid Estimates On The NYS Division of Budget Website

To view your district's estimates enter your district 6-digit BEDS code or district name in the top left hand corner under View District Data.


01-02-2020
Reminder - Upcoming Deadline
To guarantee inclusion in the February 15th database file, all changes to 2019-20 SAMS should be submitted by January 15, 2020.


12-16-2019
On December 6, 2019, Governor Cuomo signed Chapter 605 of the Laws of 2019 into law, which will allow SED to waive the days of session requirement on days for which school districts were required to close due to a properly executed local or state-level state of emergency. In some cases, this may mean that a used snow day that occurred during a declared state of emergency need not be made up, or that subsequent vacation days do not need to be re-purposed into a session day. This legislation is retroactively effective beginning with the 2019-20 school year (July 1, 2019). The State Aid Office will provide further information in the near future on how this change may impact your minimum instructional hour and days of session requirements, and what information will be necessary to confirm the proper execution of a state of emergency.


10-10-2019
900/990 Hour Requirement Information - Troubleshooting Tips

Troubleshooting Tips for the 180 Day Calendar and Waiver Forms


10-03-2019
900/990 Hour Requirement Information - Instructional Time Waiver

Minimum Instructional Hours Waiver for the 2018-19 through 2021-22 School Years


09-20-2019
Statewide Interest Rate for Assumed Amortizations of Transportation Capital Expenses for the 2019-20 Aid Year
Transportation Capital Expense Statewide Average Interest Rates


09-13-2019
Latest Attendance News
As a reminder, the Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues.

The new SAMS claim forms for this waiver will be made available next week (the week of September 16th), and the Office of State Aid will provide two webinar sessions to demonstrate the forms and answer questions. More information, as well as the dates and times for the webinars, will be available when the forms are activated. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate).

Please direct any questions to 180days@nysed.gov.


08-29-2019
2019-20 State Aid Calendar of Deadlines


08-22-2019
Bus borrowing information on Schedule F6 is required by September 4 in order for the State Aid Office to calculate a statewide average interest rate for transportation capital assumed amortization calculations.
Information regarding 2019-20 SAMS Schedule F6 filing


08-14-2019
Changes to the ST-3 Form for the 2018-19 School Year (2019-20 Claim year SAMS)
List of changes to 2018-19 School Year ST-3 Form (2019-20 Claim Year)


08-12-2019
Now Available - 2019-20 Claim Forms are now available in SAMS
For SAMS operating instructions/training materials, go to SAMS Training Materials


07-31-2019
Now Available - 2019-20 FTE Calculator of Student Full Time Equivalent Attendance


07-18-2019
Instructional Time Waiver

The Board of Regents has adopted an emergency amendment to the minimum instructional time requirement regulations instituting a waiver for school districts that cannot meet the minimum instructional hours because of safety and/or scheduling issues.

More information on this process will be forthcoming from the State Aid Office later this summer. In the meantime, school districts should continue to complete the model calendars for the 2018-19 school year for each separate school (and grade level, where appropriate).

Please direct any questions to 180days@nysed.gov.


07-17-2019
Final Review of fall 2018 Enrollment and Free & Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid (PDF doc 40 KB)


07-12-2019
2019-20 State Aid Handbook (PDF doc 754 KB)


06-12-2019
NEW! 2018-19 and 2019-20 Model Calendar Spreadsheet Version 2.1 (External Links 411 KB)
Note: Version 2.1 is for School Districts using a Superintendent’s conference day June 27, 2019 to avoid falling below 180 days.

New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year)


06-03-2019
Important Notice on Building Aid Form Submissions


05-31-2019
ESSA Financial Transparency Reports

The ESSA Financial Transparency Report Preliminary Draft Guidance is now available for school district review. NYSED is providing a Feedback Period until July 17, 2019. If you would like to submit feedback, please see the survey link at the site above. Any questions may be directed to ESSAFinTrans@nysed.gov.


05-31-2019
Counting 180 Days of Session for 2018-19: Scheduling a Superintendent’s Conference Day on Thursday, June 27th 2019


05-21-2019
2019-2020 Charter School Basic Tuition and Supplemental Basic Tuition

Definition and listing of 2019-20 Charter School Basic Tuition and Supplemental Basic Tuition Rates.


04-19-2019
2018-19 EPE Output Reports now available within 2018-19 SAMS and to the Public.


04-03-2019
Important Reminder

Updating School District and BOCES SAMS State Aid Data for 2018-19 Aid and 2019-20 Projections


04-01-2019
2019-20 State Aid Projections: Preliminary Estimate of 2018-19 and 2019-20 State Aids Payable under Section 3609 plus Other Aids


03-27-2019
Important Reminder
2018-19 Textbook, Software and Library Materials Aid will be Frozen April 30, 2019


03-13-2019
On March 13, 2019, the Non-Allowable Pupil Decimal (NAPD) Preparation and Filing memo was emailed to all School District State Aid Designees. Additional information and a list of districts required to file the NAPD worksheet using 2018-19 school year data is now available.
NAPD Information


1-16-2019
New Calendar Requirements for the 2018-19 School Year and Beyond
In September 2018, the Board of Regents adopted a new minimum instruction requirement, which amended the previous requirement of a daily minimum number of hours for each of the 180 days (5.0/5.5 hours) to an annual aggregate number of hours over the period of 180 days in total (900/990 hours). To assist school districts in the development and tracking of their individual calendars, SED has developed a model calendar spreadsheet tool. Click here to view the model calendar and other information.


1-04-2019
Reminder - Upcoming Deadline
To guarantee inclusion in the February Database file, all changes to 2018-2019 SAMS should be submitted by January 15, 2019


12-13-2018
The Resident Weighted Average Daily Attendance (RWADA) Aid Ratio for 2019-20 Projected Aid has been updated due to a change in the Statewide Average AV/RWADA. Please review the Resident Weighted Average Daily Attendance (RWADA) and RWADA Aid Ratios Report for the update.

See the SAMS Public Reports to view the Output Report.


07-13-2018
Drop in Aid on 1718 PUB State Aid Output Reports Based on 1617 Enrollment Year High Cost Public STACs (see STAC Unit Homepage for details)


04-20-2018
Revised 180-day Requirement Regulations and Guidance
Following the 60-day public comment period required under the State Administrative Procedure Act, on April 10, 2018, the Board of Regents adopted a revised version of Commissioner’s Regulation §175.5 regarding the minimum instruction required for the receipt of state aid based on the public comment received (click here to view the regulation and background). The Board of Regents also directed the Commissioner to work with individual school districts as they transition to implement the regulation. The revised rule will also be published in the State Register on April 25, 2018 for an additional 30-day public comment period pursuant to the State Administrative Procedure Act. The Department anticipates that the revised regulation will be presented to the Board of Regents for permanent adoption at the June 2018 Regents meeting and any comments received during this public comment period will be considered in the final adoption.


Last Updated: March 2, 2021ate -->