Welcome to the State Aid Office at the
New York State Education Department
State Aid Office Mission: To determine and distribute the correct amount of State Aid to public school districts and BOCES in a timely manner, and provide accurate and timely data for use in State Aid projections.
Changes to the ST-3 Form for the 2015-16 School Year (2016-17 Claim year SAMS)
List of changes to 2015-16 School Year ST-3 Form (2016-17 Claim Year)
Print Only draft ST-3 for Fiscal Year End June 30, 2016
Comprehensive Guidance for Interest Rate Reduction on Assumed Amortizations for Building Aid Overview, Impact and Waiver Application Process
Community Schools Allocations and Guidance
SED has released the list of allocations of the Community Schools setaside established in the 2016-17 Enacted Budget, as well as guidance on the usage of those funds.
Community Schools Set-Aside Allocations ( 37 KB)
Community Schools Set-Aside Guidance Document ( 37 KB)
Districts should contact the Office of Student Support Services at (518) 486-6090 with programmatic questions regarding Community Schools, and questions regarding whether and where to include expenses on the new SAMS Community Schools Expenditure form. The new SAMS Community Schools Expenditure form will be provided to districts as a new ST-3 Supplemental Schedule with the release of the 2016-17 SAMS claim year. After release of 2016-17 SAMS, any questions related to the operation or submission of this new SAMS ST-3 Supplemental Schedule should be directed to the State Aid Office at (518) 474-2977.
June 30, 2016 Expiration of Statute of Limitations on Certain State Aid Claims
2016-17 Charter School Basic Tuition
A listing and definition of 2016-17 charter school basic tuition and supplemental basic tuition rates can be found at: https://stateaid.nysed.gov/charter/html_docs/charter_1617_rates.htm
Urgent: List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2016 that had not been received at SED as of approximately 5/7/2016. ( 22 KB)
2016-17 Charter School Basic Tuition Rates Available in 2015-16 SAMS (Charter School Basic Tuition (CBST) Output Report)
Calculated 2016-17 Charter School Basic Tuition rates for individual districts are now available to district users on the 2015-16 SAMS CSBT output report, and can be viewed by the general public by visiting http://eservices.nysed.gov/publicsams.
Recent amendments to NYS Education Law 3602 6.(e)(5)(c) regarding reduction of interest rates for prospective projects and retro bond amortizations.
Important Reminder: BOCES Forms Due 5/1/16
Submission of the SA-109 2015-16 Boces Aid for Capital Expense ( 31 KB)
Submission of the SA-116 2015-16 Boces Aid for Rent Expense ( 32 KB)
On April 21, 2016, the Non-Allowable Pupil Decimal (NAPD) Preparation and Filing memo was emailed to all School District State Aid Designees. Additional information and a list of districts required to file the NAPD worksheet using 2015-16 school year data is now available.
Special Apportionment for Salary Expenses to accrue to 2015-16 from 2016-17
Informational Memo to Superintendents ( 110 KB)
Application for all Districts except NYC and Yonkers ( 1 MB)
Public Pension Accrual Pursuant to Chapter 56 of the Laws of 2015
Informational Memo to Superintendents ( 105 KB)
Application for all Districts except large 5 city School District ( 1 MB)
2016-17 Statewide Averages to be Used in Computing Aids Payable during the 2016-17 School Year
Updating School District and BOCES SAMS State Aid Data for 2015-16 Aid and 2016-17 Projections
2016-17 State Aid Projections: Estimates of 2015-16 and 2016-17 State Aids Payable Under Section 3609 and Other Aids
- Definitions and Explanations of aids displayed on the 2016-17 State Aid Estimates
- Link to your District's 2016-17 Aid Projections
Deadline for BCS Survey Submission is 6/30/2016 to Avoid Loss of Aid
Building Condition Survey (BCS) Aid Reminder
2015-16 Textbook, Software and Library Materials Aid will be Frozen April 30, 2016
Information regarding Building Condition Survey Aid
2016-17 Executive Budget School Aid Estimates On The NYS Division of Budget Website
- Description of 2016-2017 New York State Executive Budget Recommendations for Elementary and Secondary Education
- Definitions and Explanations of school aids displayed on the Executive Budget Estimates
- The 2016-2017 Executive Budget Proposal Preliminary Estimates can be accessed from the district data page
Reminder - Upcoming Deadline
To guarantee inclusion in the February 15th database file, all changes to 2015-16 SAMS should be submitted by January 15, 2016.
2015-16 Description of Payment Schedule for General State Aid Payments Combined Fixed and Individualized Payment schedule with a Sustaining Spring Advance.
2015-16 Payment Schedule Description
Now Available Selected Output Report for 2015-16 State Aid Calculations are viewable by the general public by visiting: http://eservices.nysed.gov/publicsams
Now Available The 2015-16 Non Resident Tuition (NRT) and Non Resident Tuition Report Estimate (NRTEST) output reports are now available for public view via the State Aid website and within the State Aid Management System (SAMS) 2015-16 claim year.
The Three Year Enrollment Summary Report with 2015 enrollment data is now available. District State Aid is impacted by these counts: It is critical for business officials to review this report and work with the district Data Coordinator to correct any inaccuracies.
Potential Building Aid decreases due to interest rate reductions on assumed amortizations for aid:
- Comprehensive Guidance for Interest Rate Reduction on Assumed Amortizations for Building Aid Overview, Impact and NEW Waiver Application Process ( 489 KB) (07-28-2015)
- Assumed amortizations subject to 2016-17 interest rate change ( 60 KB)