Welcome to the State Aid Office at the
New York State Education Department

State Aid Office Mission: To determine and distribute the correct amount of State Aid to public school districts and BOCES in a timely manner, and provide accurate and timely data for use in State Aid projections.

Latest News

NEW! 2018-19 and 2019-20 Model Calendar Spreadsheet Version 2.1 (External Links 411 KB)
Note: Version 2.1 is for School Districts using a Superintendent’s conference day June 27, 2019 to avoid falling below 180 days.

New 900/990 Hour Requirement Information (Effective Beginning with the 2018-19 School Year)

Important Notice on Building Aid Form Submissions

Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation

Information regarding SA-139 submissions

ESSA Financial Transparency Reports

The ESSA Financial Transparency Report Preliminary Draft Guidance is now available for school district review. NYSED is providing a Feedback Period until July 17, 2019. If you would like to submit feedback, please see the survey link at the site above. Any questions may be directed to ESSAFinTrans@nysed.gov.

Counting 180 Days of Session for 2018-19: Scheduling a Superintendent’s Conference Day on Thursday, June 27th 2019

2019-2020 Charter School Basic Tuition and Supplemental Basic Tuition

Definition and listing of 2019-20 Charter School Basic Tuition and Supplemental Basic Tuition Rates.

2018-19 EPE Output Reports now available within 2018-19 SAMS and to the Public.

Urgent: List of district & BOCES capital construction projects with Final Cost Reports due 6/30/2019 that had not been received at SED as of approximately 4/13/2019. (Excel File 19 KB)

Important Reminder

Updating School District and BOCES SAMS State Aid Data for 2018-19 Aid and 2019-20 Projections

2019-20 State Aid Projections: Preliminary Estimate of 2018-19 and 2019-20 State Aids Payable under Section 3609 plus Other Aids

Important Reminder
2018-19 Textbook, Software and Library Materials Aid will be Frozen April 30, 2019

On March 13, 2019, the Non-Allowable Pupil Decimal (NAPD) Preparation and Filing memo was emailed to all School District State Aid Designees. Additional information and a list of districts required to file the NAPD worksheet using 2018-19 school year data is now available.
NAPD Information

2019-20 Executive Budget School Aid Estimates On The NYS Division of Budget Website

To view your district's estimates enter your district 6-digit BEDS code or district name in the top left hand corner under View District Data.

New Calendar Requirements for the 2018-19 School Year and Beyond
In September 2018, the Board of Regents adopted a new minimum instruction requirement, which amended the previous requirement of a daily minimum number of hours for each of the 180 days (5.0/5.5 hours) to an annual aggregate number of hours over the period of 180 days in total (900/990 hours). To assist school districts in the development and tracking of their individual calendars, SED has developed a model calendar spreadsheet tool. Click here to view the model calendar and other information.

Reminder - Upcoming Deadline
To guarantee inclusion in the February Database file, all changes to 2018-2019 SAMS should be submitted by January 15, 2019

The Resident Weighted Average Daily Attendance (RWADA) Aid Ratio for 2019-20 Projected Aid has been updated due to a change in the Statewide Average AV/RWADA. Please review the Resident Weighted Average Daily Attendance (RWADA) and RWADA Aid Ratios Report for the update.

See the SAMS Public Reports to view the Output Report.

2018-19 State Aid Output Reports now available within SAMS and to the Public.

Statewide Average Interest Rate for Building Projects
The Final Building Aid Statewide Average Interest Rate based on debt incurred by districts between 7/1/17 and 6/30/18.

Statewide Interest Rate for Assumed Amortizations of Transportation Capital Expenses for the 2018-19 Aid Year
Transportation Capital Expense Statewide Average Interest Rates

Bus borrowing information on Schedule F6 is required by September 4 in order for the State Aid Office to calculate a statewide average interest rate for transportation capital assumed amortization calculations.
Information regarding 2018-19 SAMS Schedule F6 filing

Now Available - 2018-19 FTE Calculator of Student Full Time Equivalent Attendance

Now Available - 2018-19 Claim Forms are now available in SAMS
For SAMS operating instructions/training materials, go to SAMS Training Materials

2018-19 Form A and Community Schools Set-aside Supplemental Schedule 8 is now available.

Changes to the ST-3 Form for the 2017-18 School Year (2018-19 Claim year SAMS)
List of changes to 2017-18 School Year ST-3 Form (2018-19 Claim Year)

Final Review of fall 2017 Enrollment and Free & Reduced Price Lunch (FRPL) Counts Affecting your District’s State Aid (PDF doc 40 KB)

Drop in Aid on 1718 PUB State Aid Output Reports Based on 1617 Enrollment Year High Cost Public STACs (see STAC Unit Homepage for details)

2018-19 State Aid Calendar of Deadlines

2018-19 State Aid Handbook (PDF doc 715 KB)

Statewide Average Interest Rate
Information regarding required submission of SA-132 (Bonds & Refunding Bonds) and SA-135 (BANS) borrowing forms for Statewide Average Interest Calculation.

SA-139 Request for Building Project Data
Please be aware of the importance of a timely, complete and accurate submission of the SA-139 forms. The "SA-139 receive date" is the date the SA-139 submission is considered complete and accurate and able to be entered on our State Aid system. This date is extremely important because it can affect when aid payments begin on prospective projects. There is statutory precedent for deferral of initial aid payments on prospective projects based on the SA-139 receive date.

Information regarding SA-139 submissions
Request for Building Project Data and Instructions Form SA-139 (Pdf 8.61 MB)

June 30, 2018 Expiration of Statute of Limitations on Certain State Aid Claims

Special Apportionment for Salary Expenses to accrue to 2017-18 from 2018-19
Informational Memo to Superintendents (pdf 142 KB)
Application for all Districts except NYC and Yonkers (pdf 215 KB)

Public Pension Accrual Pursuant to Chapter 59 of the Laws of 2017
Informational Memo to Superintendents (pdf 95 MB)
Application for all Districts except large 5 city School District (pdf 218 MB)

Revised 180-day Requirement Regulations and Guidance
Following the 60-day public comment period required under the State Administrative Procedure Act, on April 10, 2018, the Board of Regents adopted a revised version of Commissioner’s Regulation §175.5 regarding the minimum instruction required for the receipt of state aid based on the public comment received (click here to view the regulation and background). The Board of Regents also directed the Commissioner to work with individual school districts as they transition to implement the regulation. The revised rule will also be published in the State Register on April 25, 2018 for an additional 30-day public comment period pursuant to the State Administrative Procedure Act. The Department anticipates that the revised regulation will be presented to the Board of Regents for permanent adoption at the June 2018 Regents meeting and any comments received during this public comment period will be considered in the final adoption.

Last Updated: June 12, 2019